Junior Project Coordinator: Data, Tracking & Admin

ATI Restoration, LLC; Gibsonia (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

ATI Restoration, LLC is seeking a Project Coordinator to provide complex administrative support to the project team under the Office Manager. You will oversee and coordinate all project stages from inception to completion by inputting data, tracking milestones, and updating program estimates.

Responsibilities include document management, platform updates for timelines, and ensuring compliance with billing and insurance documents. Travel is minimal; office-based role in a professional setting.

Qualifications

• High School Diploma or equivalent required.
• Minimum 1 year of experience in a coordinator or administrative role.
• Construction industry experience preferred.
• Experience working in Salesforce, including generating reports, preferred.

Responsibilities

• Intake new leads and jobs, entering all information across platforms to maintain a single, accurate source of data.
• Under the guidance of the Office Manager, decide project assignments to Project Directors to ensure proper workflow.
• Schedule initial inspections during the initial phone call to ensure parameters are met and provide a single point of contact.
• Update platforms (XactAnalysis, Symbility, AlacNet) to meet program timelines for customer contact and site inspections.
• Upload work authorizations and insurance documents promptly to facilitate release of funds.
• Assist with securing third-party mortgage authorizations, coordinate mortgage inspections, and manage check endorsements.
• Monitor JobTrack to ensure assignments are compliant and input job-specific milestones.
• Review daily reports and the TPA/Contractor Connection Dashboard to maintain compliance, resolve discrepancies, and notify billing of disputes.
• Monitor job progress for USAA checks to ensure timely endorsement at final walk-throughs and verify check amounts against estimates.
• Review completed project files for invoicing, ensuring all estimates, change orders, and close-out documents are accurate.

Skills

Data entry

Project coordination

Administrative support

Salesforce

Education

High School Diploma or equivalent

Tools

Salesforce

Job description

ATI Restoration, LLC is seeking a Project Coordinator to provide complex administrative support to the project team under the Office Manager. You will oversee and coordinate all project stages from inception to completion by inputting data, tracking milestones, and updating program estimates.

Responsibilities include document management, platform updates for timelines, and ensuring compliance with billing and insurance documents. Travel is minimal; office-based role in a professional setting.