Construction Project Coordinator I - Data & Admin Lead

ATI Restoration, LLC; Northern (KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

ATI Restoration, LLC is seeking a Project Coordinator to provide complex administrative support to the project team under the direction of the Office Manager. The Project Coordinator will oversee and coordinate all stages from inception to completion by inputting data, tracking milestones, and updating program estimates.

Primary duties include document management, cross-platform data entry, scheduling inspections, and assisting with billing and compliance tasks within a professional office

Qualifications

• High School Diploma or equivalent.
• Minimum of 1 year of experience in a coordinator or administrative role.
• Construction industry experience preferred.

Responsibilities

• Intake new leads and jobs, entering all information across platforms to maintain a single, accurate source of data.
• Under the guidance of the Office manager make decisions regarding project assignment to Project Directors to ensure proper project workflow.
• Schedule initial inspections during the initial phone call to ensure parameters are met and provide a single point of contact.
• Update platforms (XactAnalysis, Symbility, AlacNet) to meet program timelines for customer contact and site inspections.
• Upload work authorizations and insurance-specific documents promptly to facilitate the release of funds.
• Assist with securing third-party mortgage authorizations, coordinate mortgage inspections, and manage check endorsements.
• Monitor JobTrack to ensure assignments are compliant and input job-specific milestones.
• Review daily reports and the TPA/Contractor Connection Dashboard to maintain compliance, resolve discrepancies, and notify billing of any disputes.
• Monitor job progress for USAA checks to ensure timely endorsement at final walk-throughs and verify check amounts against estimates.
• Review completed project files for invoicing, ensuring all estimates, change orders, and close-out documents are accurate and accounted for.

Skills

Administrative support

Data entry

Communication

Time management

Education

High School Diploma or equivalent

Tools

Salesforce

Job description

ATI Restoration, LLC is seeking a Project Coordinator to provide complex administrative support to the project team under the direction of the Office Manager. The Project Coordinator will oversee and coordinate all stages from inception to completion by inputting data, tracking milestones, and updating program estimates.

Primary duties include document management, cross-platform data entry, scheduling inspections, and assisting with billing and compliance tasks within a professional office