Construction Project Coordinator – Data & Admin Lead

ATI Restoration, LLC; Spring Valley (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

ATI Restoration, LLC is seeking a Project Coordinator to provide complex administrative support to the project team under the Office Manager. The role covers oversight from inception to completion, data entry, and progress tracking for program estimates, with emphasis on document management and cross-platform data coordination.

The position includes coordinating with Project Directors, managing inspections, updating systems, and ensuring timely billing and reporting while maintaining compliance

Qualifications

• High School Diploma or equivalent required.
• Minimum 1 year experience in a coordinator or administrative role.
• Construction industry experience preferred.
• Experience using Salesforce to generate reports is preferred.

Responsibilities

• Intake new leads and jobs, entering all information across platforms to maintain a single, accurate source of data.
• Under the guidance of the Office manager, decide project assignments to Project Directors to ensure proper workflow.
• Schedule initial inspections and provide a single point of contact for parameters.
• Update platforms (XactAnalysis, Symbility, AlacNet) to meet program timelines for customer contact and site inspections.
• Upload work authorizations and insurance documents to facilitate release of funds.
• Assist with securing third-party mortgage authorizations and manage check endorsements.
• Monitor JobTrack to ensure assignments are compliant and input milestones.
• Review daily reports and dashboards to maintain compliance and resolve discrepancies.
• Review completed project files for invoicing, ensuring estimates and change orders are accurate.
• Provide high-level administrative support to Project Directors and PM team.
• Prepare job files and organize paperwork using Salesforce.
• Assist with reconciliation and sending billing reports by monthly deadlines.

Education

High School Diploma or equivalent

Tools

Salesforce

Job description

ATI Restoration, LLC is seeking a Project Coordinator to provide complex administrative support to the project team under the Office Manager. The role covers oversight from inception to completion, data entry, and progress tracking for program estimates, with emphasis on document management and cross-platform data coordination.

The position includes coordinating with Project Directors, managing inspections, updating systems, and ensuring timely billing and reporting while maintaining compliance