Construction Project Coordinator I

atiexternal; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Job summary

atiexternal is seeking a Project Coordinator to provide complex administrative support to the project team under the Office Manager. The role covers project oversight from inception to completion, data entry, progress tracking, and document management for program estimates.

Responsibilities include lead intake, workflow decisions, inspections scheduling, data platform updates, document uploads, mortgage authorization coordination, and billing-related review to ensure compliance and timely

Qualifications

• 1 year of experience in a coordinator or administrative role.
• Construction industry experience preferred.
• Experience working with Salesforce and generating reports is a plus.

Responsibilities

• Intake new leads and jobs, entering information across platforms to maintain a single data source.
• Assist with project assignment decisions to ensure proper workflow under Office Manager guidance.
• Schedule initial inspections during the first phone call and provide a single point of contact.
• Update platforms (XactAnalysis, Symbility, AlacNet) to meet program timelines.
• Upload work authorizations and insurance documents to facilitate fund releases.
• Assist with obtaining third-party mortgage authorizations and manage related inspections.

Education

High School Diploma or equivalent

Tools

Salesforce

XactAnalysis

Symbility

AlacNet

Job description

atiexternal is seeking a Project Coordinator to provide complex administrative support to the project team under the Office Manager. The role covers project oversight from inception to completion, data entry, progress tracking, and document management for program estimates.

Responsibilities include lead intake, workflow decisions, inspections scheduling, data platform updates, document uploads, mortgage authorization coordination, and billing-related review to ensure compliance and timely