Office Manager

Five Stones Research Corporation; Huntsville (AL); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

401(k) Matching

Company Events

Dental Insurance

Health Insurance

Life Insurance

Paid Time Off

Parental Leave

Performance Incentives

Student Loan Repayment

Tuition Reimbursement

Vision Insurance

Job summary

Five Stones Research Corporation, based in Huntsville, AL, seeks experienced administrative professionals for an on-site, full-time role requiring active DoD Secret clearance. You will manage executive correspondence, schedules, and travel while training junior admins.

Ideal candidates have strong records management, MS Office proficiency, and exceptional communication skills to support high-level officials in a defense-focused environment.

Qualifications

• Requires active DoD Secret clearance or higher
• Experience with executive support at senior levels
• US citizenship is required

Responsibilities

• Prepare and coordinate executive level correspondence
• Handle CUI/FOUO and classified information procedures
• Train junior administrative assistants
• Manage government records and databases
• Oversee government travel processes and systems
• Maintain electronic schedules and calendars
• Handle government correspondence procedures
• Use government task management systems
• Prepare meeting materials and briefs
• Follow government time-management procedures
• Proficient with Outlook, Excel, Word and PowerPoint
• Communicate effectively via phone and email

Skills

Executive correspondence

CUI/FOUO handling

Training admins

Records management

Travel processes

Scheduling

Meeting materials

Task management systems

Time management

Microsoft Office

Communication skills

Education

BA/BS + 4 years

AA + 6 years

HS diploma + 10 years

Job description

Position Overview Type

Full-Time, Exempt

Location

Huntsville, AL

Travel

None expected

Clearance

Active Department of Defense (DoD) Secret Security Clearance

Work Authorization

U.S. Citizenship required

Summary/Objective

Five Stones Research Corporation (5SRC) is seeking energetic candidates to join our established and growing Huntsville-headquartered team.

Essential Functions

• Expert in preparing, reviewing, and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• Excellent communication skills to include phone, email, verbal.

Required Education And Experience

• One of the following combinations of education and experience:
• BA/BS and 4 years' experience in administrative/business field.
• AA and 6 years’ experience in administrative/business field.
• HS Diploma or equivalent and 10 years’ administrative/business field.

3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration. Expert preparing, reviewing and coordinating executive level correspondence. Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures. Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency. Expert in government records and database management process and procedures. Expert in government travel processes and systems. Expert in developing and maintaining administrative schedules including electronic schedules and calendars. Expert in government correspondence handling procedures. Proficient working with government task management systems. Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead). Proficient working with government time-management procedures and systems. Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint. US Citizenship Required; Minimum of an active Interim DoD Secret Clearance or higher.

What We Offer

• 401(k) Matching
• Company Events
• Dental Insurance
• Employee Recognition Programs
• Health Insurance
• Life Insurance
• Paid Time Off
• Parental Leave
• Performance Incentives
• Student Loan Repayment
• Tuition Reimbursement
• Vision Insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.