Executive Assistant

Leeds Professional Resources; Miami (FL); On-site; USD 70,000 - 80,000; Full time

Job summary

A leading executive recruitment firm in Miami is looking for a proactive Executive Assistant to support their C-suite executives. This role involves managing complex calendars, organizing travel, and handling sensitive information with discretion. The ideal candidate should have over 3 years of experience in a similar role, mastery of tools like Google Workspace and Microsoft Office, and demonstrate exceptional communication skills. This full-time position offers competitive compensation and a dynamic work environment.

Qualifications

• 3+ years as an Executive Assistant supporting C-level executives.
• Exceptional written and verbal communication with a polished demeanor.
• Ability to juggle competing priorities without dropping the ball.

Responsibilities

• Manage multiple executive calendars and schedule meetings.
• Coordinate domestic and international travel, including itineraries.
• Prepare agendas and materials for board meetings.
• Draft responses for incoming communications.
• Organize events and client dinners.

Skills

Google Workspace mastery

Microsoft Office proficiency

Communication skills

Attention to detail

Discretion with confidential information

Education

Bachelor’s degree preferred

Tools

Slack

Asana

Job description

Leeds Professional Resources provided pay range

This range is provided by Leeds Professional Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $80,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Leeds Professional Resources

Senior Executive Recruiter at Leeds Professional Resources

Job Summary:

We are seeking a proactive and highly organized Executive Assistant to provide top-tier administrative and strategic support to our C‑suite executives. This role is the backbone of the leadership team, managing complex calendars, travel, communications, and special projects in a fast‑paced, high‑growth environment. Ideal for a polished professional who thrives on anticipating needs and keeping everything running smoothly behind the scenes.

Key Responsibilities:

• Manage multiple executive calendars, schedule internal/external meetings, and resolve conflicts with precision.
• Coordinate domestic and international travel, including detailed itineraries, visas, and expense tracking.
• Prepare agendas, presentations, and materials for board meetings, investor updates, and leadership off‑sites.
• Act as the primary gatekeeper for incoming communications (email, calls, Slack), drafting responses and prioritizing urgent matters.
• Organize events, team off‑sites, and client dinners with flawless execution.
• Handle sensitive and confidential information with absolute discretion.
• Track action items, follow up on deliverables, and maintain organized filing systems (Google Drive, Notion, etc.).
• Support light personal tasks for executives when required (family travel, reservations, gifts).

Qualifications:

• Experience: 3+ years as an Executive Assistant supporting C‑level executives.
• Education: Bachelor’s degree preferred but not required.
• Mastery of Google Workspace / Microsoft Office, Slack, Asana or similar tools.
• Exceptional written and verbal communication with a polished, professional demeanor.
• Extreme attention to detail and ability to juggle competing priorities without dropping the ball.
• Proven discretion with highly confidential information.

Seniority level

Associate

Employment type

Full‑time

Job function

Administrative

Industries

Aviation and Aerospace Component Manufacturing