Juneau Administrative Assistant II — Operations & Payroll Support

State of Alaska; Juneau (AK); On-site; USD 48,000 - 60,000; Full time

Job summary

The State of Alaska, Department of Labor and Workforce Development, Division of Employment and Training Services, seeks an Administrative Assistant 2 for the Juneau Job Center to support daily operations and program services statewide.

Key duties include financial management, payroll support, procurement, invoicing, event coordination, calendar management, and onboarding assistance, contributing to a high-performing team in a public-service environment.

Qualifications

• Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using forms.
• Manages and Organizes Information: Identifies needs, gathers, organizes, maintains information, and communicates it.
• Self-Management: Sets realistic goals, high initiative, works with minimal supervision.
• Interpersonal Skills: Treats others with courtesy, sensitivity and respect.
• Adaptability: Adjusts planned work to address multiple demands in a changing environment.

Responsibilities

• Create financial expenditure status reports and reconcile payments in a case management system; advise on balances.
• Biweekly timekeeping; assist with recruitment, scheduling interviews, onboarding new hires.
• Create supply requests (purchase orders); purchase supplies and equipment; complete inventory and travel reimbursements.
• Coordinate events, plan job fairs and meetings; manage calendars; respond to inquiries; supervise clerical duties and volunteers.

Skills

Clerical

Manages and Organizes Information

Self-Management

Interpersonal Skills

Adaptability

Education

One year of post-secondary education (32 semester hours or 48 quarter hours)

One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience

Job description

The State of Alaska, Department of Labor and Workforce Development, Division of Employment and Training Services, seeks an Administrative Assistant 2 for the Juneau Job Center to support daily operations and program services statewide.

Key duties include financial management, payroll support, procurement, invoicing, event coordination, calendar management, and onboarding assistance, contributing to a high-performing team in a public-service environment.