Administrative Assistant II — Job Center Ops & Events

Alaskajobs; Juneau (AK); On-site; USD 40,000 - 60,000; Full time

Job summary

The Alaska Department of Labor and Workforce Development, Division of Employment and Training Services, seeks an Administrative Assistant 2 in Juneau to support daily job center operations and cross-functional program services across the state. The Juneau Job Center team values integrity, teamwork and service excellence.

This position covers accounting and financial management, timekeeping, recruitment coordination, purchasing, inventory, and event support for job fairs and meetings, requiring

Qualifications

• Six months of entry-level technical experience in administrative areas such as accounting, administration, procurement, or HR.
• One year of advanced-level clerical experience.
• One year of post-secondary education (32 semester hours or 48 quarter hours equals 1 year).
• One year of any combination of post-secondary education, vocational education, and/or clerical experience.

Responsibilities

• Accounting and Financial Management: create expenditure status reports, audit and reconcile payments, advise on balances, process invoices and track credit card payments.
• Personnel and Payroll Support: biweekly timekeeping, assist with recruitment, schedule interviews, coordinate paperwork and onboarding.
• Procurement and Inventory: create purchase orders, procure supplies/equipment, complete inventory, process travel for staff and clients.
• Special Projects and Office Support: plan job fairs and conferences, manage calendars, respond to inquiries, coordinate rooms and volunteers.

Job description

The Alaska Department of Labor and Workforce Development, Division of Employment and Training Services, seeks an Administrative Assistant 2 in Juneau to support daily job center operations and cross-functional program services across the state. The Juneau Job Center team values integrity, teamwork and service excellence.

This position covers accounting and financial management, timekeeping, recruitment coordination, purchasing, inventory, and event support for job fairs and meetings, requiring