IT Office Manager - Full Benefits

Kids for the Future; Vincennes (IN); On-site; USD 40,000 - 65,000; Full time

Job summary

Vincennes University (VU) is seeking an Office Manager for its Information Technology department. This full-time role leads administrative support, serves as main contact for the CIO, and coordinates purchasing and payroll functions to support procure-to-pay processes.

The role requires organization, attention to detail, and experience with enterprise admin systems. Travel to remote campus locations may be required; a valid driver’s license is needed.

Qualifications

• Associate degree and at least two years of relevant admin, office management, purchasing, budgeting, or business operations experience.
• Experience in client or customer-facing roles preferred.
• Experience using enterprise administrative systems for purchasing, budgeting, payroll, inventory, or asset management.

Responsibilities

• Serves as an initial administrative point of contact for phone calls, visitors, and inquiries, routing requests to IT staff.
• Coordinates purchasing, including PO requests and procurement documents for technology equipment/services with IT leadership and university procedures.
• Assists with vendor and renewal lifecycle administration, including vendor records, quotes, renewals, purchasing docs, and invoice follow-up.
• Coordinates budget tracking, invoice processing, reconciliation, and reporting for the IT department.
• Coordinates travel arrangements for the IT department.
• Creates work orders for building-related issues.
• Manages inventory tagging of technology equipment and assists with license records.
• Manages payroll and timekeeping documentation for the IT department.
• Maintains calendars, scheduling, communications for the CIO and IT department.
• Performs other duties as assigned.

Skills

Organizational skills

Communication

Time management

MS Office / Google Workspace

Discretion with confidential data

Driver's license

Education

Associate degree

High school diploma or equivalent

Tools

ERP systems

Job description

Vincennes University (VU) is seeking an Office Manager for its Information Technology department. This full-time role leads administrative support, serves as main contact for the CIO, and coordinates purchasing and payroll functions to support procure-to-pay processes.

The role requires organization, attention to detail, and experience with enterprise admin systems. Travel to remote campus locations may be required; a valid driver’s license is needed.