Admissions & Academic Services Assistant

Vincennes University; Jasper (IN); On-site; USD 32,000 - 52,000; Full time

Job summary

Vincennes University is seeking an Admissions and Academic Department Assistant to provide essential administrative and customer service support to the Admissions Office and selected Academic Departments, including Science, Math, Business, Public Service, and IT.

The role blends front-line service, data entry, scheduling, and events coordination, with responsibilities spanning application processing, student worker supervision, and instructional technology support.

Qualifications

• High school diploma or GED required.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication, organization and multitasking, customer-service oriented.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Front-Line Service: Serve as the primary front desk representative, greeting visitors and handling phone/general inquiries with great customer service.
• System Management: Manage daily processes within the Slate communication system.
• Event & Logistics: Coordinate logistics for campus tours, admissions events, and other recruitment activities.
• Administrative Support: Assist with application processing and data entry, and supervise student workers.
• Department Support: Provide administrative help to Science, Math, Business, Public Service, and IT.
• Faculty/Advising: Coordinate adjunct faculty onboarding paperwork and schedule/coordinate advising appointments and calendars.
• Instructional Materials: Prepare and distribute instructional materials like syllabi, exams, and handouts.
• Technology/Proctoring: Assist with instructional technologies (Blackboard) and proctor exams or cover classes when necessary.

Skills

Written and verbal communication

Organizational and multitasking

Customer service orientation

Discretion with confidential info

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Slate

Blackboard

Job description

Vincennes University is seeking an Admissions and Academic Department Assistant to provide essential administrative and customer service support to the Admissions Office and selected Academic Departments, including Science, Math, Business, Public Service, and IT.

The role blends front-line service, data entry, scheduling, and events coordination, with responsibilities spanning application processing, student worker supervision, and instructional technology support.