IT Office Manager: Admin & Purchasing Lead

Vincennes University; Vincennes (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Full benefits

Job summary

Vincennes University’s Information Technology department seeks an Office Manager to lead administrative support for the IT team and to serve as the purchasing coordinator. The role handles invoices, budgeting, payroll coordination, and asset management to streamline the procure-to-pay process.

The position operates under the CIO, with responsibilities spanning vendor coordination, payroll documentation, and maintaining department records. Strong organizational skills and discretion are essential.

Qualifications

• Associate degree with at least two years of related administrative, office management, purchasing, budgeting, or business operations experience.
• Experience in client or customer-facing roles strongly preferred.
• Experience using enterprise administrative systems for purchasing, budgeting, payroll, inventory, or asset management is desirable.

Responsibilities

• Serve as the initial administrative contact for phone calls, visitors, and routine inquiries, routing requests to IT staff.
• Coordinate purchasing processes, including purchase orders and procurement documentation for technology needs in line with university procedures.
• Assist with vendor/renewal lifecycle administration, quotes, renewals, and invoice follow-up.
• Coordinate budgeting, invoice processing, reconciliation, and reporting for the IT department.
• Schedule travel arrangements and manage office operations supporting CIO and IT staff.

Skills

Organizational skills

Communication

Multitasking

Data accuracy

MS Office / G Suite

Customer service

Education

Associate degree

High school diploma + 5+ years experience

Job description

Vincennes University’s Information Technology department seeks an Office Manager to lead administrative support for the IT team and to serve as the purchasing coordinator. The role handles invoices, budgeting, payroll coordination, and asset management to streamline the procure-to-pay process.

The position operates under the CIO, with responsibilities spanning vendor coordination, payroll documentation, and maintaining department records. Strong organizational skills and discretion are essential.