IT Administrative Assistant — Streamline IT Operations

SmartRecruiters, Inc.; Worcester (MA); On-site; USD 36,000 - 65,000; Full time

Job summary

AbbVie in Worcester, MA is seeking an IT Administrative Assistant to support IT leadership and the broader IT team. The role coordinates schedules, meetings, documentation, and routine IT/business processes to keep East Coast IR activities running smoothly.

Responsibilities include calendar support, preparing IT documents, maintaining electronic filing, onboarding new IT staff, coordinating events, processing invoices, and helping with local IT office supplies and trackers.

Qualifications

• 5 years secretarial or clerical experience.
• Proficient with Microsoft Word and Excel.
• Knowledge of records management; attention to detail and organization.
• Ability to follow instructions and escalate when needed.
• Adapt to rapidly changing priorities; experience with electronic filing.

Responsibilities

• Provide calendar and meeting support for IT leaders and the IT team, including scheduling and coordinating logistics for in-person and virtual meetings.
• Prepare, format, and proofread IT-related documents, presentations, spreadsheets, and reports.
• Maintain organized electronic filing and shared repositories for IT documentation.
• Support basic data entry and updates in IT trackers and systems.
• Assist with coordination of IT team events, workshops, and training sessions.
• Process routine administrative tasks such as invoices, purchase requests, and vendor documentation.
• Monitor local IT office supplies and assist with onboarding logistics for new IT staff.

Skills

Secretarial experience

Word & Excel

Attention to detail

Organizational skills

Follow instructions

Adapt to changing priorities

Education

Associate degree

Tools

Electronic filing

Job description

AbbVie in Worcester, MA is seeking an IT Administrative Assistant to support IT leadership and the broader IT team. The role coordinates schedules, meetings, documentation, and routine IT/business processes to keep East Coast IR activities running smoothly.

Responsibilities include calendar support, preparing IT documents, maintaining electronic filing, onboarding new IT staff, coordinating events, processing invoices, and helping with local IT office supplies and trackers.