IT Administrative Assistant

SmartRecruiters, Inc.; Worcester (MA); On-site; USD 36,000 - 65,000; Full time

Job summary

AbbVie in Worcester, MA is seeking an IT Administrative Assistant to support IT leadership and the broader IT team. The role coordinates schedules, meetings, documentation, and routine IT/business processes to keep East Coast IR activities running smoothly.

Responsibilities include calendar support, preparing IT documents, maintaining electronic filing, onboarding new IT staff, coordinating events, processing invoices, and helping with local IT office supplies and trackers.

Qualifications

• 5 years secretarial or clerical experience.
• Proficient with Microsoft Word and Excel.
• Knowledge of records management; attention to detail and organization.
• Ability to follow instructions and escalate when needed.
• Adapt to rapidly changing priorities; experience with electronic filing.

Responsibilities

• Provide calendar and meeting support for IT leaders and the IT team, including scheduling and coordinating logistics for in-person and virtual meetings.
• Prepare, format, and proofread IT-related documents, presentations, spreadsheets, and reports.
• Maintain organized electronic filing and shared repositories for IT documentation.
• Support basic data entry and updates in IT trackers and systems.
• Assist with coordination of IT team events, workshops, and training sessions.
• Process routine administrative tasks such as invoices, purchase requests, and vendor documentation.
• Monitor local IT office supplies and assist with onboarding logistics for new IT staff.

Skills

Secretarial experience

Word & Excel

Attention to detail

Organizational skills

Follow instructions

Adapt to changing priorities

Education

Associate degree

Tools

Electronic filing

Job description

• Compensation: USD 26.2 - USD 47.3 - hourly

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.

Job Description

The IT Administrative Assistant is an individual contributor role that provides administrative,and basic technical supportto the local IT leadership and team. This role helps ensure smoothday‑to‑dayoperation ofEast Coast IRactivities by coordinating schedules and meetings,maintainingdocumentation and trackers, and supporting routine IT and business processes.

Responsibilities:

• Provide calendar and meeting support for IT leaders and the broader IT teamand visitors,including scheduling, rescheduling, and coordinatinglogisticsforin‑personand virtual meetings.
• Prepare, format, and proofreadIT‑relateddocuments, presentations, spreadsheets, and reports, ensuring accuracy and consistency.
• Maintain organized electronic filing and shared repositories for IT documentation (e.g., team files, meeting notes, standard procedures, project trackers).
• Support basic data entry and updates in IT trackers, logs, or systems (e.g., project lists,asset,or request trackers) as directed.
• Assistwith coordination of IT team events, workshops, and training sessions, including agendas, attendee lists, materials, and locallogistics.
• Help process routine administrative tasks such as invoices, purchase requests, basic vendor documentation, and expense reports in alignment with established processes.
• Monitor and help coordinate local IT office or team supplies (e.g., standard office materials, meeting materials) according to guidelines.
• Support onboardinglogisticsfor new members of the IT team (scheduling introductions, sharing team materials/checklists, helping with standard setup steps as directed by IT staff).
• Perform other administrative duties as assigned to support the effectiveness of the Worcester IT organization.

Qualifications

Required:

• 5 years secretarial or clerical experience.
• Strong computer skills with a working knowledge of Microsoft Word and Excel.
• Possessa basic knowledge of records management, attention to detail and organizational skills.
• Must be able to follow instructions.
• Must be able to make task-related decisions anddeterminewhen manager input is needed on decision making.
• Must be able to adapt to rapidly changing priorities.
• Have prior experience with electronic filing.

Preferred:

• Associate Degreepreferred.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state orlocal law:

The compensation range described below is the range of possible base pay compensation that the Companybelieves ingood faith it will pay for this role at thetimeofthis posting based on the job grade for this position.Individualcompensation paid within this range will depend on many factors including geographiclocation,andwemay ultimately pay more or less than the posted range. This range may bemodified in thefuture.

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/visioninsurance and 401(k) to eligibleemployees.

This job is eligible toparticipate in our short-term incentiveprograms.

Note: No amount of payis considered to bewages or compensation until such amount is earned, vested, anddeterminable.Theamountandavailabilityof anybonus,commission, incentive, benefits, or any other form ofcompensation and benefitsthat are allocable to a particular employeeremains in the Company'ssoleandabsolutediscretion unless and until paid andmay bemodified at the Company’s sole and absolute discretion, consistent withapplicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.