IT Administrative Assistant

AbbVie Inc.; Worcester (MA); Ibrido; USD 42.000 - 56.000; Tempo pieno

Descrizione del lavoro

AbbVie Inc. is seeking an IT Administrative Assistant to provide administrative and basic technical support to the local IT leadership and team in Worcester.

The role ensures smooth day-to-day IT operations by coordinating schedules, maintaining documentation, and supporting routine IT and business processes. You will assist with meetings, document formatting, filing, trackers, onboarding logistics, and basic vendor processes, contributing to efficient IT operations for the Worcester

Competenze

• Minimum 5 years of secretarial or clerical experience.
• Strong computer skills with Word and Excel.
• Basic knowledge of records management and organized filing systems.
• Attention to detail and ability to follow instructions.
• Ability to adapt to changing priorities and deadlines.
• Experience with electronic filing preferred.

Mansioni

• Provide calendar and meeting support for IT leaders and team, including scheduling and logistics for in-person and virtual meetings.
• Prepare, format, and proofread IT documents, presentations, and reports with accuracy.
• Maintain electronic filing and shared repositories for IT documentation.
• Support data entry and updates in IT trackers and project lists.
• Assist with coordination of IT events, workshops, and training sessions.
• Process routine administrative tasks such as invoices, purchase requests, and expense reports.

Conoscenze

Secretarial experience

MS Word

MS Excel

Records management

Attention to detail

Follow instructions

Adapt to changing priorities

Electronic filing

Formazione

Associate Degree

Strumenti

Microsoft Word

Microsoft Excel

Descrizione del lavoro

Company Description

AbbVie’s mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas including immunology, oncology and neuroscience – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

The IT Administrative Assistant is an individual contributor role that provides administrative, and basic technical support to the local IT leadership and team. This role helps ensure smooth day-to-day operation of East Coast IR activities by coordinating schedules and meetings, maintaining documentation and trackers, and supporting routine IT and business processes.

Responsibilities:

• Provide calendar and meeting support for IT leaders and the broader IT team and visitors, including scheduling, rescheduling, and coordinating logistics for in‑person and virtual meetings.
• Prepare, format, and proofread IT‑related documents, presentations, spreadsheets, and reports, ensuring accuracy and consistency.
• Maintain organized electronic filing and shared repositories for IT documentation (e.g., team files, meeting notes, standard procedures, project trackers).
• Support basic data entry and updates in IT trackers, logs, or systems (e.g., project lists, asset, or request trackers) as directed.
• Assist with coordination of IT team events, workshops, and training sessions, including agendas, attendee lists, materials, and local logistics.
• Help process routine administrative tasks such as invoices, purchase requests, basic vendor documentation, and expense reports in alignment with established processes.
• Monitor and help coordinate local IT office or team supplies (e.g., standard office materials, meeting materials) according to guidelines.
• Support onboarding logistics for new members of the IT team (scheduling introductions, sharing team materials/checklists, helping with standard setup steps as directed by IT staff).
• Perform other administrative duties as assigned to support the effectiveness of the Worcester IT organization.

Qualifications

Required:

• High School diploma required.
• 5 years secretarial or clerical experience.
• Strong computer skills with a working knowledge of Microsoft Word and Excel.
• Possess a basic knowledge of records management, attention to detail and organizational skills.
• Must be able to follow instructions.
• Must be able to make task‑related decisions and determine when manager input is needed on decision making.
• Must be able to adapt to rapidly changing priorities.
• Have prior experience with electronic filing.

Preferred:

• Associate Degree preferred.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employer remains in the Company’s sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html