IT Administrative Coordinator

AbbVie Inc.; Worcester (MA); Hybrid; USD 42,000 - 56,000; Full time

Job summary

AbbVie Inc. is seeking an IT Administrative Assistant to provide administrative and basic technical support to the local IT leadership and team in Worcester.

The role ensures smooth day-to-day IT operations by coordinating schedules, maintaining documentation, and supporting routine IT and business processes. You will assist with meetings, document formatting, filing, trackers, onboarding logistics, and basic vendor processes, contributing to efficient IT operations for the Worcester

Qualifications

• Minimum 5 years of secretarial or clerical experience.
• Strong computer skills with Word and Excel.
• Basic knowledge of records management and organized filing systems.
• Attention to detail and ability to follow instructions.
• Ability to adapt to changing priorities and deadlines.
• Experience with electronic filing preferred.

Responsibilities

• Provide calendar and meeting support for IT leaders and team, including scheduling and logistics for in-person and virtual meetings.
• Prepare, format, and proofread IT documents, presentations, and reports with accuracy.
• Maintain electronic filing and shared repositories for IT documentation.
• Support data entry and updates in IT trackers and project lists.
• Assist with coordination of IT events, workshops, and training sessions.
• Process routine administrative tasks such as invoices, purchase requests, and expense reports.

Skills

Secretarial experience

MS Word

MS Excel

Records management

Attention to detail

Follow instructions

Adapt to changing priorities

Electronic filing

Education

Associate Degree

Tools

Microsoft Word

Microsoft Excel

Job description

AbbVie Inc. is seeking an IT Administrative Assistant to provide administrative and basic technical support to the local IT leadership and team in Worcester.

The role ensures smooth day-to-day IT operations by coordinating schedules, maintaining documentation, and supporting routine IT and business processes. You will assist with meetings, document formatting, filing, trackers, onboarding logistics, and basic vendor processes, contributing to efficient IT operations for the Worcester