IP Docketing Specialist - Deadline-Driven & Data-Savvy

The ONeil Search Group; United States; On-site; USD 52,000 - 72,000; Full time

Job summary

The ONeil Search Group is seeking a diligent IP docketing professional to manage daily correspondence, deadlines and records across USPTO and foreign filings. The role focuses on accurate data entry, deadline tracking, and coordination with attorneys and staff to ensure timely filing and compliance.

Responsibilities include updating the docketing database, reporting, and maintaining smooth workflows for transfers and assignments.

Responsibilities

• Review incoming USPTO and foreign associate correspondence daily for deadlines.
• Enter new records into the docketing database from newly-filed patent applications and ensure filing packages are finalized in the docketing workspace.
• Dedocket actions from newly-filed responses and follow-on documents and update the docketing checklist.
• Enter bar dates and target filing dates into CPI from Patent Administrator's New Matter emails.
• Check data and deadlines for accuracy, investigate discrepancies, and make corrections as needed.
• Enter assignment data into the docketing database and save daily mail to the document management system.
• Assist with daily email reminders, docket Patent Center correspondence, and report and docket attorney reassignments.
• Process transfers in/out by updating bibliographic data, deadlines, and record statuses per transfer checklists.
• Prepare reports from the docketing database (weekly final due date and bi-weekly monthly due date reports, client/status/ad-hoc reports).
• Develop and maintain knowledge of U.S. and foreign patent rules; coordinate with IP staff to prepare for rule changes.

Job description

The ONeil Search Group is seeking a diligent IP docketing professional to manage daily correspondence, deadlines and records across USPTO and foreign filings. The role focuses on accurate data entry, deadline tracking, and coordination with attorneys and staff to ensure timely filing and compliance.

Responsibilities include updating the docketing database, reporting, and maintaining smooth workflows for transfers and assignments.