Projects Billing Specialist - Accounting - Indianapolis, IN

American Structurepoint, Inc; Glendale Heights (IN); On-site; USD 60,000 - 78,000; Full time

Job summary

American Structurepoint, Inc is seeking a Projects Billing Specialist in Indianapolis, IN to support the accounting team with monthly client invoicing. The role emphasizes accuracy, timely submissions, and adherence to contract and invoicing guidelines.

You will collaborate with Project Managers and the Project Accounting Manager to manage complex billing, provide variance analysis, monitor drafts, and resolve issues to ensure invoices are delivered properly and on schedule.

Qualifications

• 5+ years of billing experience including invoicing and accounting.
• Construction/Architectural/Engineering industry experience a plus.
• Ability to manage a large monthly volume of invoices.
• Strong organizational skills under pressure in a fast-paced environment.
• Team-oriented and collaborative work style.

Responsibilities

• Collaborate with Project Managers and the Project Accounting Manager to ensure billing arrangements are followed prior to finalizing invoices.
• Prepare and submit Draft invoices and provide variance analysis to Project Managers.
• Coordinate and distribute monthly drafts to Project Managers for review and revisions.
• Monitor and finalize invoices after suggested revisions.
• Analyze invoices to ensure compliance with contract and invoicing guidelines.
• Handle billing requests in a timely manner for PMs.
• Research aging AR balances and advise on action.
• Address client revision requests and correct time entries as needed.
• Identify issues with billing information and resolve with PMs.
• Ensure matters, rates, timekeepers, and budgets are set for e-billing before submission.
• Submit invoices via various e-billing portals and monitor client accounts.
• Update annual billing rates as requested.

Skills

Billing experience

Organizational skills

Team player

Tools

Deltek Vision

Job description

Overview

Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values; respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients\' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.

Group: Accounting

Position: Projects Billing Specialist

Location: Indianapolis, IN

We are seeking a motivated professional to join our Accounting department. Our Billing Specialist team is responsible for monthly client invoicing for our firm. We are excited to welcome another dependable and hardworking team member to our group.

Responsibilities

• Collaborate with Project Managers/Project Accounting Manager to ensure complex billing arrangements are followed prior to finalizing invoices.
• Facilitate the preparation and submission of Draft invoices and provide variance analysis to Project Managers as requested.
• Coordinate and prepare the monthly distribution of drafts to Project Managers for review and revisions.
• Monitor the completion of suggested revisions and finalization of invoices.
• Analyze invoices to ensure compliance with client’s contract and invoicing guidelines are met.
• Complete billing requests as requested by Project Managers.
• Research aging AR balances and provide Project Managers with thoughtful analysis regarding best course of action for balances.
• Handle client revision requests, as required in a timely manner.
• Make corrections to time entries as needed.
• Identify any issues/problems with the billing information.
• Review client guidelines and work closely with the Project Accounting Manager to ensure compliance with billing guidelines and proper set up of matters; ensuring matters, rates, timekeepers and budgets are in place for e-billing prior to invoice submission.
• Submit invoices through various e-billing portals and monitor e-bill client accounts to ensure the client invoices are accurate and successfully submitted in a timely manner.
• Update annual billing rates and apply to requested client matters as requested.
• Work closely with Project Managers and Project Accounting Manager to resolve issues with rejected invoices.
• Monitor external e-billing websites for invoice updates.
• Provide monthly estimates/accruals for client billing, upon request
• Other duties/projects as assigned

Qualifications

• 5+ continuous years of billing experience involving invoicing, accounting, various software applications (Construction, Architectural and/or Engineering industry a plus)
• Experience in Deltek Vision software is a plus
• Proven track record and ability to manage a large monthly volume of invoices
• High organizational skills with ability to remain calm under pressure while working in a fast-paced environment
• Enjoys working and contributing to a team environment