Invoicing & Compliance Assistant - Accounting & Ops

Winter Services, LLC; Cedar Rapids (IA); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401k retirement plan with companymatch

Paid vacation and holidays

Group Term Life & Short-Term DI

Job summary

Winter Services, LLC is seeking an Accounting & Operations Assistant to support the Controller with invoicing, credit card entries, subcontractor compliance, and contract administration. You will also assist with estimates in Viaesys and daily operational accounting tasks, while rotating on-call during winter events.

The role requires 1–3 years of accounting or bookkeeping experience, familiarity with NetSuite and Excel, and strong attention to detail.

Qualifications

• Coursework in Accounting preferred.
• 1-3 years accounting or bookkeeping experience (internships considered).
• Experience with ERP systems (preferably NetSuite) and Excel; understanding AR/AP, GL, and basic accounting.

Responsibilities

• Tovar Snow invoicing completed within 48 hours of event; monitor related emails.
• Process and upload invoices to third-party sites like Service Channel.
• Enter credit card transactions in NetSuite and back up AR with Viaesys invoicing.
• Assist cash application of daily deposits and AP tasks as needed.
• Ensure subcontractor COIs and contracts are on file; enter new Snow Contracts in NetSuite.
• Participate in rotational on-call during winter snow events (early morning/evening and some weekends).
• Support special projects as assigned.
• Enter estimate details in Viaesys and help adjust schedules when needed.

Skills

1-3 years accounting experience

AR/AP knowledge

Journal entries & reconciliations

Attention to detail

General ledger basics

Education

Coursework in Accounting

Tools

NetSuite ERP

Microsoft Excel

Job description

Winter Services, LLC is seeking an Accounting & Operations Assistant to support the Controller with invoicing, credit card entries, subcontractor compliance, and contract administration. You will also assist with estimates in Viaesys and daily operational accounting tasks, while rotating on-call during winter events.

The role requires 1–3 years of accounting or bookkeeping experience, familiarity with NetSuite and Excel, and strong attention to detail.