Accounting & Operations Assistant

Winter Services, LLC; Cedar Rapids (IA); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401k retirement plan with companymatch

Paid vacation and holidays

Group Term Life & Short-Term DI

Job summary

Winter Services, LLC is seeking an Accounting & Operations Assistant to support the Controller with invoicing, credit card entries, subcontractor compliance, and contract administration. You will also assist with estimates in Viaesys and daily operational accounting tasks, while rotating on-call during winter events.

The role requires 1–3 years of accounting or bookkeeping experience, familiarity with NetSuite and Excel, and strong attention to detail.

Qualifications

• Coursework in Accounting preferred.
• 1-3 years accounting or bookkeeping experience (internships considered).
• Experience with ERP systems (preferably NetSuite) and Excel; understanding AR/AP, GL, and basic accounting.

Responsibilities

• Tovar Snow invoicing completed within 48 hours of event; monitor related emails.
• Process and upload invoices to third-party sites like Service Channel.
• Enter credit card transactions in NetSuite and back up AR with Viaesys invoicing.
• Assist cash application of daily deposits and AP tasks as needed.
• Ensure subcontractor COIs and contracts are on file; enter new Snow Contracts in NetSuite.
• Participate in rotational on-call during winter snow events (early morning/evening and some weekends).
• Support special projects as assigned.
• Enter estimate details in Viaesys and help adjust schedules when needed.

Skills

1-3 years accounting experience

AR/AP knowledge

Journal entries & reconciliations

Attention to detail

General ledger basics

Education

Coursework in Accounting

Tools

NetSuite ERP

Microsoft Excel

Job description

The Accounting & Operations Assistant Reporting to the Controller, supports the accounting and operations function with a primary focus on assigned customer Invoicing, credit card receipt entry, Sub-Contractor compliance, estimate entry, and operational accounting tasks. This role ensures accurate financial records, timely processing of transactions, and compliance with internal controls.

DUTIES & RESPONSIBILITIES

Accounting Responsibilities

• Tovar Snow invoicing – must be done within 48 hours of event, also includes monitoring of Tovar Email.
• Process and upload invoices to various third party billing sites – such as Service Channel

• Entry of Credit card transactions to Netsuite
• Backup AR Specialist with invoicing from Viaesys
• Backup AR Specialist to cash application of daily deposits
• Backup Junior Accountant with Accounts Payable tasks when needed
• Subcontractor compliance – be sure we have current COI's and contracts on file
• Enter new Snow Contracts to Netsuite when awarded
• Participate in a rotational on-call schedule during winter snow events per assigned schedule – This could be Monday-Friday either 5AM to 8AM or 5PM to 8PM, Weekends during 8AM-5PM
• Special projects as assigned

Operations Responsibilities

• Enter estimate details into Viaesys as given from Sales team
• Assist operations team with adjusting schedules in Viaesys when needed
• Answer incoming calls when needed

Qualifications

• Coursework in Accounting - Preferred
• 1-3 years of accounting or bookkeeping experience (internships considered)
• Experience with ERP systems (preferably NetSuite) and Microsoft ExcelUnderstanding of Accounts Receivable and Accounts Payable, General Ledger, and basic accounting principles
• Experience with reconciliations, journal entries, and AP and AR
• Strong attention to detail and accuracy

Benefits

• Competitive salary based on experience
• Medical, dental and vision insurance benefits
• Company-sponsored Group Term Life & Short-Term Disability insurance
• 401k retirement plan with company match
• Paid vacation and holidays

Greg's Services LLC is an equal opportunity employer that takes pride in creating a diverse and inclusive workplace. The company complies with all applicable federal, state, and local fair employment practices law. Winter Services strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of age, race, religion, color, creed, disability, familial status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender expression, gender identity, genetic information, marital status, national origin, ancestry, veteran or military status, or any other characteristic protected by federal, state, or local law.