District Operations & HR Coordinator

Winter Services, LLC; West Allis (WI); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive salary based on experience

Medical, dental and vision insurance

Company-sponsored Group Term Life &amp

Short-Term Disability insurance

401k retirement plan with companymatch

Paid vacation and holidays

Job summary

Winter Services, LLC is seeking an organized Office Operations Coordinator to oversee office procedures and data management, ensuring efficiency for employees, vendors, and customers. You will manage staffing and recruiting for the district, support HR tasks, maintain records in Salesforce and Viaseys, and coordinate training, safety, and compliance across the season.

Strong communication, multitasking, and proficiency with Microsoft Office are essential, as is the ability to work some weekends

Qualifications

• High school diploma or GED equivalent is required.
• Proficient in using general office equipment (fax and copier).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Discretion and trust due to access to confidential information.
• Excellent communication, time management, and organizational skills.

Responsibilities

• Manage all district staffing and recruiting activities.
• Maintain office supplies and equipment; coordinate and support general office tasks.
• Support Operations Manager with Salesforce and Viaseys data for the district annually.
• Assist HR with onboarding, recruitment, orientation, and training of seasonal staff (may require some weekends).
• Coordinate safety, work rules, and compliance; maintain housekeeping standards.
• Coordinate and schedule district training and post-season activities.
• Assist in updating route books, maps, and data across systems.
• Support GM with general office tasks and subcontractor agreements/compliance.

Skills

Excellent communication

Time management

Organizational skills

Education

High school diploma or GED

Tools

Salesforce

Viaseys Database

Microsoft Office Suite

Job description

Winter Services, LLC is seeking an organized Office Operations Coordinator to oversee office procedures and data management, ensuring efficiency for employees, vendors, and customers. You will manage staffing and recruiting for the district, support HR tasks, maintain records in Salesforce and Viaseys, and coordinate training, safety, and compliance across the season.

Strong communication, multitasking, and proficiency with Microsoft Office are essential, as is the ability to work some weekends