Invoice-Focused Administrative Assistant (Contract)

Talentify; Florida; On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid Time Off

Job summary

Aston Carter is seeking an Administrative Assistant to support invoice processing for ship centers and perform general office duties. The role focuses on accurately receiving, reviewing, and submitting vendor invoices while maintaining orderly records and using Excel for data entry.

The ideal candidate has at least 2 years of office experience, a High School Diploma, and strong Excel skills. This contract-based, on-site position in Hollywood, FL offers typical daytime hours with some scheduling

Qualifications

• Minimum of 2 years of general office data entry experience.
• High School Diploma required.
• Proficiency in Microsoft Office, including strong working knowledge of Excel.
• Accurate typing skills with at least 45 words per minute.

Responsibilities

• Receive vendor invoices via email and review upon arrival.
• Verify invoices against paper copies for accuracy.
• Submit verified invoices for payment approval routing.
• Perform general clerical tasks: filing, data entry, phones, faxing.
• Maintain organized records of invoices and office activities.
• Use Microsoft Excel to track invoice data and office information.
• Communicate clearly with staff and vendors to resolve discrepancies.
• Support additional office tasks to keep operations efficient.
• Ensure high accuracy in invoice processing and data entry.

Skills

Typing 45 wpm

MS Office proficiency

Strong communication

Education

High School Diploma

Tools

Excel

Job description

Aston Carter is seeking an Administrative Assistant to support invoice processing for ship centers and perform general office duties. The role focuses on accurately receiving, reviewing, and submitting vendor invoices while maintaining orderly records and using Excel for data entry.

The ideal candidate has at least 2 years of office experience, a High School Diploma, and strong Excel skills. This contract-based, on-site position in Hollywood, FL offers typical daytime hours with some scheduling