Office Assistant

Civil Recruit; Los Angeles (CA); On-site; USD 39,000 - 53,000; Part time

Job summary

Civil Recruit is seeking detail-oriented Administrative Assistants to support invoice processing, data entry, and administrative operations in Los Angeles.

The role requires familiarity with ERP systems (SAP, NetSuite, Concur) and Bill.com, plus a basic Excel proficiency. This onsite contract position offers a pay rate of $22 per hour.

Qualifications

• 2–4 years of experience in administrative, accounting support, or invoice processing.
• Experience with ERP or accounting systems such as SAP, NetSuite, Concur, or similar.
• Familiarity with Bill.com.
• Basic proficiency in Microsoft Excel.
• Strong attention to detail and data accuracy.
• Good organizational and time-management skills.
• Ability to work onsite at the Los Angeles office.

Responsibilities

• Collect, organize, and maintain invoices and related documentation.
• Submit invoices through the designated systems in a timely manner.
• Accurately enter invoice details and verify data for completeness.
• Maintain organized financial and administrative records.
• Support invoice tracking and general administrative tasks as required.

Skills

Attention to detail

Organizational skills

Time management

Tools

SAP

NetSuite

Concur

Bill.com

Microsoft Excel

Job description

We are seeking detail-oriented Administrative Assistants with 2–4 years of relevant experience to support invoice processing, data entry, and administrative operations. The ideal candidates will have experience with accounting or ERP systems, familiarity with Bill.com, and a basic understanding of Microsoft Excel.

Candidates must be located near the Los Angeles office and available to work onsite.

Pay Rate: $22.00 per hour

Position Type: Onsite Contract

Responsibilities

Key Responsibilities

• Collect, organize, and maintain invoices and related documentation.
• Submit invoices through the designated systems in a timely manner.
• Accurately enter invoice details and verify data for completeness.
• Maintain organized financial and administrative records.
• Support invoice tracking and general administrative tasks as required.

Requirements

• 2–4 years of experience in an administrative, accounting support, or invoice processing role.
• Experience with ERP or accounting systems such as SAP, NetSuite, Concur, or similar platforms.
• Familiarity with Bill.com.
• Basic proficiency in Microsoft Excel.
• Strong attention to detail and data accuracy.
• Good organizational and time-management skills.
• Ability to work onsite at the Los Angeles office.

Preferred Skills:

• Experience with accounts payable or accounts receivable processes.
• Familiarity with invoice submission and tracking workflows.
• Strong communication and problem-solving skills.
• Ability to manage routine administrative tasks efficiently.