Billing Coordinator - St. Louis, MO

Pivotal Solutions; St. Louis (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Pivotal Solutions seeks a Billing Coordinator to join the finance team in St. Louis. You will coordinate the preparation and processing of client billing for billing attorneys designated by the Senior Billing Manager, and handle special projects as required.

The role requires experience with IP billing, 3E and eBilling software, and strong Word/Excel skills. Overtime up to four hours weekly may be needed.

Qualifications

• High school diploma or equivalent.
• Minimum three years of law firm billing or equivalent accounting experience.
• Experience with 3E billing software and eBilling software is required.

Responsibilities

• Select and print proformas per request from attorneys.
• Edit and print draft bills; review billing work for consistency with Firm standards.
• Process final bills and send them to clients; submit bills electronically when required.
• Request expense backup from accounts payable to include with client bills; verify accuracy.
• Monitor unbilled write-offs and client invoice short pays; make necessary system changes.
• Monitor and tag alternative fee arrangement matters in the system.
• Submit non-billable transfer approval forms and backup to Firmwide Billing Manager.
• Research and run special reports to assist billing attorneys.

Skills

Microsoft Word

Microsoft Excel

Ten-Key calculator

Attention to detail

Communication skills

Time management

Education

High school diploma or equivalent

Tools

3E billing software

eBilling software

Accounting databases

Job description

We are seeking a Billing Coordinator to join our finance team and support the intellectual property billing process. This position is responsible for coordinating the preparation and processing of client billing for billing attorneys designated by the Senior Billing Manager. It is also responsible for special projects as required.

Key Responsibilities

• Select and prints proformas per request from attorneys
• Edit and prints draft bills
• Review and approves billing work performed by the billing secretaries to ensure consistency with Firm standards
• Process final bills and sends them to clients; submit bills electronically when required
• Request expense back-up from accounts payable to include with client bills; verifies that the back-up is accurate
• Processes unbilled write-offs
• Monitor client invoice short pays, researches same and makes necessary changes in the system if required
• Monitor and tags alternative fee arrangement matters in the system
• Monitor client electronic billing outstanding invoices
• Submits non-billable transfer approval forms and back-up to Firmwide Billing Manager
• Researches/runs special reports and helps billing attorneys in preparing their clients billing
• Submits employee personal statement revisions to St. Louis for processing
• Completes special projects, reporting and analysis as needed
• Supports and/or backs-up billing secretary, co-workers and Accounting Manager
• Performs other duties as assigned
• Demonstrates proficiency in Microsoft Word and Excel; working knowledge of accounting databases strongly preferred
• Ability to use a Ten-Key calculator by sight and touch
• Must be responsible, self-motivated, accurate and detail oriented
• Ability to inspire confidence as well as keep confidences
• Ability to work overtime up to four (4) hours per week
• Ability to deal professionally with both internal and external clients on all levels
• Ability to communicate clearly and concisely both verbally and in writing with internal and external clients
• Requires the ability to regularly report to work on the days and times scheduled

Experience & Knowledge

• High school diploma or equivalent
• Knowledge of Intellectual Property billing processes
• Minimum three (3) years prior law firm billing experience or equivalent accounting experience
• Experience with 3E billing software and eBilling software required