Legal Billing Specialist

Hunter Recruiting; Cleveland (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

Hunter Recruiting is seeking a Legal Billing Specialist in Cleveland, Ohio, responsible for preparing client bills, ensuring compliance with firm policies and client-specific guidelines. The ideal candidate will have at least 3 years of experience, be proficient in Microsoft Office 365, and possess strong organizational skills. Responsibilities include generating invoices, reviewing for accuracy, and responding to billing inquiries. A background in Elite Enterprise, 3E, or CMS accounting software is preferred but not required.

Qualifications

• Minimum 3 years of related experience required.
• Proficient in Microsoft Office 365 including Word and Excel.
• Excellent organizational and follow-up skills needed.

Responsibilities

• Prepare client invoices according to client-specific requirements.
• Generate draft invoices for attorney review and finalize them.
• Review and verify accuracy of invoices and supporting documentation.

Skills

Microsoft Office 365

Data entry

Interpersonal skills

Attention to detail

Communication skills

Education

High school diploma or equivalent

Some college coursework

Tools

Elite Enterprise

3E

CMS accounting software

Job description

The Legal Billing Specialist will be responsible for the preparation of client bills, ensuring all invoices align with firm policies, client‑specific guidelines, and industry standards.

Legal Billing Specialist Responsibilities

• Prepare client invoices according to client-specific requirements, such as formats, codes, billing narratives, and submission timelines.
• Generate draft invoices for attorney review, apply edits, and finalize invoices according to client guidelines.
• Review and verify accuracy of invoices and supporting documentation, ensuring invoices meet billing standards and guidelines.
• Research and respond to billing inquiries from attorneys and clients; resolve issues and discrepancies and document outcomes.
• Assist in submission of electronic bills using E‑Billing Hub (EBH) software.
• Maintain accurate billing records and supporting documentation within the firm’s billing system.
• Assist with projects and other accounting related duties as assigned.

Legal Billing Specialist Requirements

• High school diploma or equivalent required; some college coursework preferred.
• Minimum 3 years of related experience.
• Proficient in Microsoft Office 365 software, including Word and Excel; data entry skills.
• Experience with Elite Enterprise, 3E or CMS accounting software and e‑billing desired but not required.
• Exceptional interpersonal skills.
• Effective communication skills, both written and verbal.
• Strong attention to details, organizational and follow‑up skills