Inspection Operations & Admin Specialist

VDA Inc.; Bayonne (NJ); On-site; USD 38,000 - 58,000; Full time

Job summary

VDA Inc. is seeking an Inspection Assistant to provide comprehensive administrative support within our inspection agency. The role acts as a backbone of inspections operations, liaising between field inspectors, property owners, and municipality officials.

The ideal candidate will display strong communication and organizational skills, meticulous attention to detail, and the ability to resolve customer inquiries to keep operations running smoothly.

Qualifications

• Education: High School Diploma or GED required; Associate's degree or vocational training in office administration is a plus.
• Experience: 1–3 years in administrative or clerical duties; customer service a plus.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with data management software or permit tracking platforms.
• Key Skills: Strong oral and written English, exceptional communication, multitasking, typing, and attention to detail.

Responsibilities

• Data Entry & Records Management: Input field inspection notes and violations; maintain compliance files.
• Report Generation: Compile inspection reports and related documentation for owners, management, municipality, and office.
• Customer Support & Communications: Answer calls and emails; respond to questions about inspection reports, violations, and documents.
• General Clerical Support: Assist with office tasks and responsibilities to keep operations running smoothly.

Skills

Data Entry

Records Management

Report Generation

Customer Support

General Clerical Work

Communication

Multitasking

Typing

Attention to Detail

English Proficiency

Education

High School Diploma or GED

Associate's degree or vocational training in office administration

Tools

MS Office

Data Management Software

Permit Tracking Platforms

Job description

VDA Inc. is seeking an Inspection Assistant to provide comprehensive administrative support within our inspection agency. The role acts as a backbone of inspections operations, liaising between field inspectors, property owners, and municipality officials.

The ideal candidate will display strong communication and organizational skills, meticulous attention to detail, and the ability to resolve customer inquiries to keep operations running smoothly.