Inspections Admin Assistant: Scheduling & Invoicing

Western States Fire Protection; Kansas City (KS); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Dental Insurance

Vision Insurance

401(k) Matching

HSA

Job summary

Western States Fire Protection is seeking an Inspect ions Administrative Assistant to drive the administrative functions of the Inspection department and support project managers and customers in a professional, courteous manner.

The role emphasizes scheduling, invoicing, recordkeeping, special reporting, and collaboration with office staff to move projects forward smoothly. A strong emphasis on communication and organization is required in a fast-paced environment.

Qualifications

• Puts forth a courteous, friendly, helpful attitude at all times.
• Basic secretarial and administrative experience preferred.
• Excellent computer skills with working knowledge of business software applications.
• Effective and good communication skills, both written and verbal, is vital.
• Able to function and thrive in a fast-paced environment.
• Works well in either “team” or “independent” situation.
• Ability to pass a post-offer drug screen and background check.

Responsibilities

• Assisting with scheduling, invoicing and collections on inspection projects.
• Work with Project Managers and Customers in a professional and courteous manner.
• Assist Project Managers with setup, scheduling, invoicing and collections of new jobs/projects.
• Collaborate with Customers and Office Staff to keep projects moving forward.
• Arrange and maintain various types of records including job files.
• Assist in completing special reporting and licensing requirements.
• Complete special projects as required using company software.
• Offer suggestions to improve efficiency of general office procedures.
• Other duties as assigned.

Skills

Courteous attitude

Secretarial experience

Computer skills

Communication skills

Fast-paced environment

Team or independent work

Drug screen & background check

Job description

Western States Fire Protection is seeking an Inspect ions Administrative Assistant to drive the administrative functions of the Inspection department and support project managers and customers in a professional, courteous manner.

The role emphasizes scheduling, invoicing, recordkeeping, special reporting, and collaboration with office staff to move projects forward smoothly. A strong emphasis on communication and organization is required in a fast-paced environment.