Inspection & Service Admin Coordinator

EMCOR Group, Inc.; Arbutus (MD); Hybrid; USD 34,000 - 46,000; Full time

Job summary

S.A. Comunale in Maryland is seeking an Administrative Assistant - Inspection/Service to support our Maryland Branch with clerical, purchasing, inventory and accounting tasks, and to assist the Inspections/Service Department.

You will project a professional company image through in-person and phone interaction, and handle general office duties and contract administration. Responsibilities include taking incoming service/inspections calls, processing billing and accruals, coordinating with

Qualifications

• High School Diploma or GED is required.
• 3+ years of administrative experience is a plus.
• Knowledge of general office machines and telephone systems is required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.

Responsibilities

• Take incoming service/inspections calls and distribute to Service/Inspections Coordinator/Manager.
• Responsible for billings and accruals for Inspections and Service.
• Verification of incoming billing, i.e.; time and material sheets checked for accuracy in dates, materials and time(s) posted against accurate project.
• Assist in the distribution of inspections and service work to subcontractors.
• Attend bi-weekly inspection/service meetings and take notes.
• Assist with scheduling manpower for the inspectors, inspector trainees and Service personnel.
• Update daily/weekly/monthly task calendar for Inspections/Service Department.

Skills

Office equipment

Telephone systems

Strategic thinking

Education

High School Diploma or GED

Job description

S.A. Comunale in Maryland is seeking an Administrative Assistant - Inspection/Service to support our Maryland Branch with clerical, purchasing, inventory and accounting tasks, and to assist the Inspections/Service Department.

You will project a professional company image through in-person and phone interaction, and handle general office duties and contract administration. Responsibilities include taking incoming service/inspections calls, processing billing and accruals, coordinating with