Inspection Assistant

VDA; Bergen Point (NJ); Vor Ort; USD 42.000 - 56.000; Vollzeit

Zusammenfassung

VDA in New Jersey seeks an Inspection Assistant to provide essential administrative support for inspections operations. You will serve as a primary liaison between field inspectors, property owners, and municipality officials, ensuring clear communication and smooth workflow.

The role emphasizes accurate data entry, report preparation, and professional customer interactions. Candidates should be detail-oriented, proficient with Microsoft Office, and capable of handling multiple tasks with strong

Qualifikationen

• High School Diploma or GED required.
• An Associate's degree or vocational training in office administration is a plus.
• 1–3 years of experience in administrative or clerical duties, with customer service is a plus.
• Proficiency in data management software or permit tracking platforms and MS Office is expected.

Aufgaben

• Data Entry & Records Management: Input field inspection notes and violations; maintain compliance files.
• Report Generation: Compile inspection reports, violation notices, and related documents for owners, municipalities and offices.
• Customer Support & Communications: Answer calls and emails from property owners and officials; respond to questions regarding inspected reports and documents.
• General Clerical Support: Provide timely office support and handle designated tasks.

Kenntnisse

Communication

Multitasking

Typing skills

Attention to detail

Microsoft Office

Data entry

Customer service

Ausbildung

High School Diploma or GED

Associate's degree or vocational training

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Data management software

Jobbeschreibung

The Inspection Assistant provides comprehensive administrative support within the inspection agency. This role serves as the backbone of our inspections operations as primary liaison between field inspectors, property owners, and municipality officials. The ideal candidate uses strong communication and organizational skills, is diligent in detail and quality of work. resolves customer inquiries to keep operations running seamlessly.

Key Responsibilities & Duties

• Data Entry & Records Management: Input field inspection notes, violations into the agency’s elevator management systems. Maintain up-to-date physical and digital compliance files.
• Report Generation: Compile inspection reports, violation notices, and related documentation for owner or management agent, municipality and agency office.
• Customer Support & Communications: Answer incoming phone calls and emails from property owners, municipality officials, and the public. Answer general questions regarding processed inspection reports, violations and document related questions.
• General Clerical Support: Provide excellent support by responding promptly and effectively to designated office tasks and responsibilities.

Key Qualifications

Category Requirement

Education High School Diploma or GED required. An Associate's degree or vocational training in office administration is a plus.

Experience 1–3 years of experience in administrative or clerical office duties, with customer service is a plus. Effective use of multi-line phone systems demonstrating professional phone etiquette

Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with data management software or permit tracking platforms.

Key Skills: Strong oral and written English language skills. Exceptional communication, multitasking, strong typing skills, and strict attention to detail.