Inspection Operations & Records Specialist

VDA; Bayonne (NJ); On-site; USD 36,000 - 60,000; Full time

Job summary

VDA is seeking an Inspection Assistant to provide comprehensive administrative support within the inspection agency in New Jersey. This role acts as a backbone for inspections operations, serving as the liaison between field inspectors, property owners, and municipality officials.

The ideal candidate will have strong communication, organizational skills, attention to detail, and the ability to resolve inquiries to keep operations running smoothly.

Qualifications

• Education: High School Diploma or GED; an associate degree is a plus.
• 1–3 years in administrative or clerical duties, customer service a plus.
• Proficiency with Microsoft Office Suite and data management software.

Responsibilities

• Data Entry & Records Management: Input field inspection notes, violations into the agency’s systems and maintain files.
• Report Generation: Compile inspection reports and related documentation for owners, managers and officials.
• Customer Support & Communications: Answer calls and emails from owners and officials; respond to inquiries.
• General Clerical Support: Handle office tasks with prompt, precise execution.

Skills

English proficiency

Communication skills

Multitasking

Typing skills

Attention to detail

Microsoft Office

Education

High School Diploma or GED

Associate degree or vocational training in office administration

Tools

Data management software

Permit tracking platforms

Job description

VDA is seeking an Inspection Assistant to provide comprehensive administrative support within the inspection agency in New Jersey. This role acts as a backbone for inspections operations, serving as the liaison between field inspectors, property owners, and municipality officials.

The ideal candidate will have strong communication, organizational skills, attention to detail, and the ability to resolve inquiries to keep operations running smoothly.