Indio Administrative & Settlement Specialist

PepsiCo Inc.; Indio (CA); Sur place; USD 44 000 - 69 000; Plein temps

Avantages offerts par ce poste

Paid time off

Medical, Dental, Vision

Résumé du poste

PepsiCo Inc. in Indio, CA seeks an Assoc Admin Assistant contractor to support daily administrative and settlement activities. The role manages cash, checks, filings, and compliance while coordinating with Finance and Delivery teams to ensure accurate, timely operations.

The ideal candidate will work with minimal supervision, uphold PepsiCo policies, and communicate trends to leadership. Strong Excel/SAP skills and independent work ethic are essential for success in this fast-paced environment.

Qualifications

• Demonstrated knowledge of accounting concepts is an asset.
• Knowledge of Grocery Store DSD processes is an asset.
• Knowledge of rules and regulations surrounding check acceptance policies.
• Intermediate knowledge of Microsoft Excel, Microsoft Word, and Outlook.
• Ability to learn and effectively use new computer programs and business systems, including SAP.
• Demonstrated ability to work independently and take ownership of assigned responsibilities.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.

Responsabilités

• Process all delivery route cash and check transactions against Settlement Receipts and accurately record transactions into SAP.
• Audit daily delivery documents to ensure compliance with PepsiCo policies, procedures, and internal controls.
• Enter and track daily delivery route variances in SAP and Excel and follow through with Delivery Supervisors to resolve variances within 48 hours.
• Provide daily and weekly review and analysis of noncompliance, settlement, and variance trends.
• Serve as the primary administrative contact for the Indio location, coordinating and prioritizing multiple administrative and settlement activities.
• Independently manage daily administrative responsibilities and ensure critical deadlines and location requirements are met.
• Maintain accurate trackers, reports, documentation, and records supporting daily operations and Finance requirements.
• Support coaching and training of the delivery team regarding documentation, cash handling, check acceptance, settlement, and compliance requirements.
• Prepare daily bank deposits for GEO/Full Service Vending activity and ensure deposits are completed accurately and timely.
• Reconcile cash, checks, deposits, and related documentation to identify and resolve discrepancies.
• Track and collect NSF customer payments and complete required reconciliation and follow-up.
• Coordinate replenishment and ordering of administrative, settlement, and operational supplies to ensure the location has the resources needed to operate effectively.
• Monitor and follow up on outstanding documentation, missing paperwork, variances, and other administrative exceptions.
• Liaise with and provide support to the local Finance Administrators group and Settlement leadership.
• Partner with Delivery Supervisors and other operational leaders to resolve issues and maintain compliance.
• Communicate daily operational concerns, trends, and unresolved issues to appropriate leadership.
• Maintain confidentiality and exercise sound judgment when handling cash, checks, financial information, employee information, and other sensitive business information.
• Ensure a safe, organized, and functional administrative and settlement work environment.
• Support additional administrative and Finance-related activities as required by the business.

Connaissances

Accounting concepts

Grocery store DSD processes

Check acceptance policies

Excel

Word

Outlook

SAP

Independence

Time management

Analytical skills

Outils

SAP

Microsoft Excel

Microsoft Word

Outlook

Description du poste

PepsiCo Inc. in Indio, CA seeks an Assoc Admin Assistant contractor to support daily administrative and settlement activities. The role manages cash, checks, filings, and compliance while coordinating with Finance and Delivery teams to ensure accurate, timely operations.

The ideal candidate will work with minimal supervision, uphold PepsiCo policies, and communicate trends to leadership. Strong Excel/SAP skills and independent work ethic are essential for success in this fast-paced environment.