Associate Administrative Assistant

PepsiCo Inc.; Indio (CA); On-site; USD 44,000 - 69,000; Full time

Benefits offered by this job

Paid time off

Medical, Dental, Vision

Job summary

PepsiCo Inc. in Indio, CA seeks an Assoc Admin Assistant contractor to support daily administrative and settlement activities. The role manages cash, checks, filings, and compliance while coordinating with Finance and Delivery teams to ensure accurate, timely operations.

The ideal candidate will work with minimal supervision, uphold PepsiCo policies, and communicate trends to leadership. Strong Excel/SAP skills and independent work ethic are essential for success in this fast-paced environment.

Qualifications

• Demonstrated knowledge of accounting concepts is an asset.
• Knowledge of Grocery Store DSD processes is an asset.
• Knowledge of rules and regulations surrounding check acceptance policies.
• Intermediate knowledge of Microsoft Excel, Microsoft Word, and Outlook.
• Ability to learn and effectively use new computer programs and business systems, including SAP.
• Demonstrated ability to work independently and take ownership of assigned responsibilities.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.

Responsibilities

• Process all delivery route cash and check transactions against Settlement Receipts and accurately record transactions into SAP.
• Audit daily delivery documents to ensure compliance with PepsiCo policies, procedures, and internal controls.
• Enter and track daily delivery route variances in SAP and Excel and follow through with Delivery Supervisors to resolve variances within 48 hours.
• Provide daily and weekly review and analysis of noncompliance, settlement, and variance trends.
• Serve as the primary administrative contact for the Indio location, coordinating and prioritizing multiple administrative and settlement activities.
• Independently manage daily administrative responsibilities and ensure critical deadlines and location requirements are met.
• Maintain accurate trackers, reports, documentation, and records supporting daily operations and Finance requirements.
• Support coaching and training of the delivery team regarding documentation, cash handling, check acceptance, settlement, and compliance requirements.
• Prepare daily bank deposits for GEO/Full Service Vending activity and ensure deposits are completed accurately and timely.
• Reconcile cash, checks, deposits, and related documentation to identify and resolve discrepancies.
• Track and collect NSF customer payments and complete required reconciliation and follow-up.
• Coordinate replenishment and ordering of administrative, settlement, and operational supplies to ensure the location has the resources needed to operate effectively.
• Monitor and follow up on outstanding documentation, missing paperwork, variances, and other administrative exceptions.
• Liaise with and provide support to the local Finance Administrators group and Settlement leadership.
• Partner with Delivery Supervisors and other operational leaders to resolve issues and maintain compliance.
• Communicate daily operational concerns, trends, and unresolved issues to appropriate leadership.
• Maintain confidentiality and exercise sound judgment when handling cash, checks, financial information, employee information, and other sensitive business information.
• Ensure a safe, organized, and functional administrative and settlement work environment.
• Support additional administrative and Finance-related activities as required by the business.

Skills

Accounting concepts

Grocery store DSD processes

Check acceptance policies

Excel

Word

Outlook

SAP

Independence

Time management

Analytical skills

Tools

SAP

Microsoft Excel

Microsoft Word

Outlook

Job description

Overview

The Assoc Admin Assistant contractor contributes to the success of Pepsi Beverages North America by supporting the daily administrative and settlement activities for the Indio, CA location. This role serves as the primary administrative support for the location, overseeing multiple administrative, settlement, cash, check, documentation, and compliance responsibilities.

The position requires a high level of independence, organization, accountability, and attention to detail, as the individual will manage daily activities with minimal supervision while partnering closely with Delivery Supervisors, Finance Administrators, Settlement leadership, and other local teams.

The successful candidate will take ownership of ensuring daily processes are completed accurately and timely, identifying and resolving issues, maintaining compliance with PepsiCo policies and procedures, and communicating key updates and trends to leadership.

Responsibilities

• Process all delivery route cash and check transactions against Settlement Receipts and accurately record transactions into SAP.
• Audit daily delivery documents to ensure compliance with PBC policies, procedures, and internal controls.
• Enter and track daily delivery route variances in SAP and Excel and follow through with Delivery Supervisors to resolve variances within 48 hours.
• Provide daily and weekly review and analysis of noncompliance, settlement, and variance trends.
• Serve as the primary administrative contact for the Indio location, coordinating and prioritizing multiple administrative and settlement activities.
• Independently manage daily administrative responsibilities and ensure critical deadlines and location requirements are met.
• Maintain accurate trackers, reports, documentation, and records supporting daily operations and Finance requirements.
• Support coaching and training of the delivery team regarding documentation, cash handling, check acceptance, settlement, and compliance requirements.
• Prepare daily bank deposits for GEO/Full Service Vending activity and ensure deposits are completed accurately and timely.
• Reconcile cash, checks, deposits, and related documentation to identify and resolve discrepancies.
• Track and collect NSF customer payments and complete required reconciliation and follow-up.
• Coordinate replenishment and ordering of administrative, settlement, and operational supplies to ensure the location has the resources needed to operate effectively.
• Monitor and follow up on outstanding documentation, missing paperwork, variances, and other administrative exceptions.
• Liaise with and provide support to the local Finance Administrators group and Settlement leadership.
• Partner with Delivery Supervisors and other operational leaders to resolve issues and maintain compliance.
• Communicate daily operational concerns, trends, and unresolved issues to appropriate leadership.
• Maintain confidentiality and exercise sound judgment when handling cash, checks, financial information, employee information, and other sensitive business information.
• Ensure a safe, organized, and functional administrative and settlement work environment.
• Support additional administrative and Finance-related activities as required by the business.

Compensation and Benefits

• The expected compensation range for this position is between $43,500 - $69,400.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• Demonstrated knowledge of accounting concepts is an asset.
• Knowledge of Grocery Store DSD processes is an asset.
• Knowledge of rules and regulations surrounding check acceptance policies.
• Intermediate knowledge of Microsoft Excel, Microsoft Word, and Outlook.
• Ability to learn and effectively use new computer programs and business systems, including SAP.
• Demonstrated ability to work independently and take ownership of assigned responsibilities.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Strong analytical and problem-solving skills with the ability to identify discrepancies and follow issues through to resolution.
• Demonstrated ownership and initiative to ensure a safe, accurate, and functional work environment within the settlement team.
• Ability to work under time constraints and meet daily deadlines with minimal supervision.
• Strong attention to detail and accuracy when handling financial transactions and documentation.
• Strong written and verbal communication skills.
• Ability to build effective working relationships with Delivery, Finance, Settlement, and other cross-functional teams.

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy. Please view our Pay Transparency Statement.