Assistant Project Manager & Administrative Coordinator

Globalclassifieds; New York (NY); Hybrid; USD 60,000 - 125,000; Full time

Job summary

Globalclassifieds in Long Island City, NY seeks an Assistant Project Manager/Administrative Support to help coordinate architectural and engineering projects. You will schedule activities, assist with billing, and track permits, approvals, and documentation while supporting project managers.

This role requires strong organization, clear communication, and proficiency with Microsoft Office and project management software.

Qualifications

• Strong organizational and communication skills.
• Experience in administrative support, project coordination, or assistant project management.
• Construction, engineering, or architectural industry experience preferred.
• Proficiency with Microsoft Office and project management software.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Scheduling and coordinating project activities
• Billing, invoicing, and job costing support
• Following up on permits, approvals, and project documentation
• Reviewing plans and project documents
• Ordering materials and tracking deliveries
• Responding to client inquiries and providing project updates
• Assisting Project Managers with day-to-day administrative tasks

Skills

Organizational skills

Communication skills

Tools

Microsoft Office

Project management software

Job description

Assistant Project Manager/Administrative Support - architect / engineer / cad - job employment

📍 Long Island City, NY | Full-Time

💰 Salary: $60,000 - $125,000 annually, based on experience

We are seeking a highly organized and motivated Administrative Assistant, Assistant Project Manager, or Project Coordinator to support our construction and engineering operations. Prior construction administration experience is a plus, but we also welcome candidates from architectural, engineering, and project support backgrounds.

Key Responsibilities:

Scheduling and coordinating project activities

Billing, invoicing, and job costing support

Following up on permits, approvals, and project documentation

Reviewing plans and project documents

Ordering materials and tracking deliveries

Responding to client inquiries and providing project updates

Assisting Project Managers with day-to-day administrative tasks

Qualifications:

Strong organizational and communication skills

Experience in administrative support, project coordination, or assistant project management

Construction, engineering, or architectural industry experience preferred

Proficiency with Microsoft Office and project management software

Ability to manage multiple priorities in a fast-paced environment

If you're detail-oriented, proactive, and looking to grow your career in construction, engineering, or project management, we'd love to hear from you.