In-Person School Office Manager — Student & Family Focus

KIPP; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Short-term disability insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability insurance

Job summary

KIPP Chicago seeks an Office Manager for the school-based site to run a welcoming and efficient main office, handle enrollment and attendance, and support teachers and leadership daily. This is a full-time, on-site role (50 hours/week).

The role reports to the School Operations Leader/Director of Operations. Strong administrative experience, Spanish-English fluency, and excellent organizational skills are required.

Qualifications

• At least two years of college, BA preferred.
• A minimum of two years administrative experience (experience in a school setting preferred).
• Excellent oral and written communication skills.
• Oral and written fluency in Spanish, as well as English.
• Excellent organizational skills and detail orientation.
• Strong typing and technology skills, specifically with Microsoft Office and Google Drive.
• Evidence of strong interpersonal skills.
• Evidence of personal initiative and follow through.
• Frequent standing or walking and using stairs to move throughout school building; ability to lift / carry up to 20 lbs when necessary to support school procurement.
• Demonstrated passion for and commitment to the KIPP mission.
• A cleared CPS Background check before start of employment and within employment term (required).

Responsibilities

• Coordinate new student enrollment: canvas and recruit students, process incoming applications, send acceptance/waitlist letters, manage waitlist, provide tours, and assist parents with online enrollment.
• Oversee student attendance: make daily attendance phone calls to absent students, process late arrivals, communicate with teachers and school leadership re: student absences, call families of absent students, ensure attendance is accurately logged in PowerSchool and Aspen student information systems each day, and process early dismissals.
• Create a neat, welcoming, and organized office environment.
• Welcome parents and visitors, maintain visitor logs, and respond to visitor & parent requests.
• Ensure all visitors are accounted for in the building.
• Answer phones, redirect inquiries as appropriate, and relay messages to staff in a timely manner.
• Active role in arrival and dismissal.
• Maintain teacher work room and ensure that copiers/printers are in working order.
• Maintain school supply closet and assist with inventory control.
• Process and fulfill staff supply requests
• Receive, distribute, and prepare incoming/outgoing mail and shipments
• Assist with coordination of school events
• Assist with production and distribution of memos & newsletters
• Maintain complete sets of all parent and staff forms
• Maintain student cumulative records (files) including auditing student files at least 2xs a year
• Order and distribute school uniforms and assist with inventory control
• Coordinate student health services: monitor student health and safety for any unusual/troubling trends, coordinate with site nurse to ensure that students receive appropriate care
• Other duties identified by the School Operations Leader/Director of Operations

Skills

Microsoft Office

Google Drive

Bilingual Spanish/English

Excellent communication

Organization skills

Customer service

Attention to detail

Education

Two years of college

Tools

PowerSchool

Aspen

Job description

KIPP Chicago seeks an Office Manager for the school-based site to run a welcoming and efficient main office, handle enrollment and attendance, and support teachers and leadership daily. This is a full-time, on-site role (50 hours/week).

The role reports to the School Operations Leader/Director of Operations. Strong administrative experience, Spanish-English fluency, and excellent organizational skills are required.