IMMEDIATE: 25-26 Operations Manager

KIPP Philadelphia Public Schools; Philadelphia (Philadelphia County); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Vision & dental

403B matching

Job summary

KIPP Philadelphia Public Schools is seeking an Operations Manager to support a KIPP Philly school’s teachers, leaders, students, and families. The role focuses on sustaining organized systems, budgeting, and behind‑the‑scenes coordination to ensure smooth daily operations.

The position runs 12 months, with hours from 7:20 A.M. to 4:30 P.M. on weekdays and occasional Saturdays, reporting to the Director of Operations. Bachelor's degree and administrative experience are required.

Qualifications

• Bachelor’s degree required.
• Administrative experience required.
• Experience in an education setting preferred.

Responsibilities

• Implement effective office systems to maximize efficiency.
• Maintain attendance and student information in PowerSchool; support attendance interventions.
• Assist with enrollment and registration; manage district enrollment system (Infinite Campus).
• Coordinate with district and bus company for transportation and routes.
• Perform general administrative duties and manage supplies within budget.
• Coordinate tours for parents and visitors; assist with events.

Skills

Strong communication

Organizational skills

Problem-solving

Computer literacy

Education

Bachelor’s degree

Tools

PowerSchool

Infinite Campus

MS Office

Job description

About KIPP

KIPP Public Schools is a national network of tuition-free public charter schools preparing students with the skills and confidence needed to create the futures they want for themselves, their communities, and us all. We are a network of 279 schools, nearly 16,500 educators, and 210,000 students and alumni. KIPP Philadelphia Public Schools (KPPS) is part of the national KIPP Public Schools network and currently leads eight schools serving 3,400 students in North and West Philadelphia. By 2030, KPPS will be serving approximately 4,000 students.

KPPS Mission

Together with families and communities, we create joyful, academically excellent schools that prepare students to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Life at KIPP Philly

At KPPS, we believe that talented, committed, and culturally competent educators and staff are the foundation of our students’ success. We work to create a professional community grounded in joy, candor, care, and connection — where every team member can bring their authentic self, grow in their craft, and contribute to meaningful work. Here is what you can expect:

• Commitment to Anti-Racism & Equity: Join a team dedicated to dismantling systemic barriers and creating inclusive, culturally responsive schools where all students and staff can thrive.
• Joyful, Inclusive Community: Work in a collaborative, identity-affirming environment that values relationships, celebrates individuality, and supports the well-being of adults and children alike.
• Competitive & Equitable Compensation: Benefit from transparent compensation structures, including performance‑based bonuses that recognize meaningful contributions.
• Professional Growth & Leadership Pathways: Access high-quality development — including coaching, workshops, and tailored leadership opportunities — designed to support your long‑term career trajectory.
• Authenticity & Belonging: Be part of a culture that encourages you to show up as your full self and contribute to a community rooted in trust and respect.
• People‑Centered Excellence: Join colleagues who believe strong relationships and thoughtful preparation drive excellent outcomes—for students and for staff.
• Comprehensive Well‑Being Support: Receive whole-person support through coaching, mental health resources, wellness initiatives, and team‑building experiences that prioritize your professional and personal growth.

Job Description

Role Overview: The Operations Manager works in a single KIPP Philly school and provides critical support for the school’s teachers, leaders, students, and families. The Operations Manager is part of a school’s Operations Team, which as a collective is responsible for creating and ensuring organization, structure, and accountability within the school’s systems and processes; they keep the school running smoothly while enabling our teachers and school leaders to focus on student growth and achievement. An Operations Manager has passion for logistics, thrives on creative problem‑solving and is eager to provide the behind‑the‑scenes support essential to our schools’ success. The Operations Manager is responsible for ensuring smooth daily operation of the school office. The hours of this position are 7:20 A.M.- 4:30 P.M., Mondays through Fridays and Saturdays from 8:30 a.m. — 1:00 p.m. (for only a handful of Saturdays across the year). This is a 12‑month position. The Operations Manager reports directly to the school’s Director of Operations.

Key Responsibilities

• Implement effective office systems to ensure maximum efficiency
• Ensure that all attendance and student information is accurately recorded in PowerSchool; support with attendance intervention plans, including follow up with parents/guardians
• Assist with recruitment of new students; complete enrollment and registration for students to ensure school meets enrollment goal and all required paperwork is on file; maintain school district enrollment system (Infinite Campus)
• Coordinate with the school district and bus company to manage student bus routes and problem solve any transportation issues
• Perform administrative duties including filing, faxing, copying, documenting office procedures, ordering and maintaining teacher/student supplies (including student uniforms) while staying in budget
• Coordinate school tours for parents, guests and other visitors; assist with all special events.
• Participate in school planning and professional development in July and August
• Supervise students as needed during meals, dismissal, and school‑wide meetings
• Cover extra responsibilities when other operations team members are absent.
• Maintain regular communication with parents and guardians.
• Set clear short‑term and long‑term goals to drive daily, weekly, and monthly priorities
• Provide additional administrative assistance and professional support as needed per the Director of Operations

Qualifications

• Love and see the high potential of all children
• Self‑awareness and ability to reflect on your practice, biases, and leans
• Cultural competence and commitment to inclusion, anti‑racism, and eradicating anti‑Blackness
• Believe deeply in the mission and values of KIPP Philadelphia Public Schools
• Solutions‑orientation; ability and eagerness to adapt to and manage the unexpected and solve problems
• Flexible and friendly; able to adapt to change and work well with others in a fast‑paced environment
• Demonstrate excellent responsibility, attention to detail, organizational and communication skills
• Results‑driven mindset; takes initiative, manages multiple priorities, and gets the job done
• Strong computer literacy
• Administrative experience required
• Experience in an education setting preferred
• Bachelor’s degree required.
• Complete all required criminal and child abuse background checks:
• PA State Police Clearance
• PA Child Abuse Clearance
• Cogent Federal Fingerprinting

Additional Information

Compensation

• Starting salary range for this position is $60,000-$75,000 commensurate with experience.
• All full‑time team members at KPPS enjoy a comprehensive health benefits package (including vision and dental, a telehealth option, and flexible spending accounts) for themselves and their families as well as a 403B matching program for retirement savings.

Note To Applicants

KIPP Philadelphia Schools is an equal opportunity employer. Employees are selected on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation, in accordance with federal and state law.