In-Office Receptionist & Admin Assistant (Hilo)

Accuity; Hilo (HI); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health, Dental, Vision Insurance

401(k) with employer contributions

Life and Disability Insurance

Paid time off

Wellness subsidy

Professional development

Job summary

Accuity Advisors, LLC - Hilo office is seeking a Receptionist / Administrative Assistant to greet clients and visitors, answer phones, and support day-to-day office operations for a team of about eight. You will assist with tax return processing, document preparation, and client communications while upholding firm standards and confidentiality.

The role is based in the Hilo office with overtime during tax busy season.

Qualifications

• High school diploma or equivalent required.
• Associate degree in business administration or related field preferred.
• Experience in receptionist or professional office role preferred.
• Proficiency with Microsoft Word and Excel.
• Strong written and verbal communication skills.

Responsibilities

• Greet clients, visitors, and vendors in a professional, welcoming manner.
• Answer and route incoming calls, take messages, and assist callers with inquiries.
• Assist with administrative questions related to tax processing and provide front-office support.
• Schedule, correspondence, document preparation, and coordination of office activities.
• Manage calendars, plan meetings, and handle room reservations and logistics.
• Handle mail and maintain files per Firm standards.
• Support tax return processing and document gathering during peak season.
• Prepare, proofread, and manage client-facing documents and engagement letters.
• Assist with client billing and time/expense reporting as needed.
• Provide backup administrative support and participate in firm initiatives.

Skills

Customer service

Communication

Multitasking

Attention to detail

Professionalism

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Accuity Advisors, LLC - Hilo office is seeking a Receptionist / Administrative Assistant to greet clients and visitors, answer phones, and support day-to-day office operations for a team of about eight. You will assist with tax return processing, document preparation, and client communications while upholding firm standards and confidentiality.

The role is based in the Hilo office with overtime during tax busy season.