Receptionist / Administrative Assistant
Accuity
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Benefits offered by this job
Job summary
Accuity Advisors, LLC - Hilo office is seeking a Receptionist / Administrative Assistant to greet clients and visitors, answer phones, and support day-to-day office operations for a team of about eight. You will assist with tax return processing, document preparation, and client communications while upholding firm standards and confidentiality.
The role is based in the Hilo office with overtime during tax busy season.
Qualifications
- High school diploma or equivalent required.
- Associate degree in business administration or related field preferred.
- Experience in receptionist or professional office role preferred.
- Proficiency with Microsoft Word and Excel.
- Strong written and verbal communication skills.
Responsibilities
- Greet clients, visitors, and vendors in a professional, welcoming manner.
- Answer and route incoming calls, take messages, and assist callers with inquiries.
- Assist with administrative questions related to tax processing and provide front-office support.
- Schedule, correspondence, document preparation, and coordination of office activities.
- Manage calendars, plan meetings, and handle room reservations and logistics.
- Handle mail and maintain files per Firm standards.
- Support tax return processing and document gathering during peak season.
- Prepare, proofread, and manage client-facing documents and engagement letters.
- Assist with client billing and time/expense reporting as needed.
- Provide backup administrative support and participate in firm initiatives.
Skills
Education
Tools
Job description
At Current, everything starts with people. We believe that when you invest in talent through opportunity, development, and support, you unlock growth for individuals, firms, and clients alike. That’s why we’ve built a platform designed to give our people access to more: more learning, more collaboration, and more ways to grow their careers than any single firm could offer on its own.
Founded in 2023, Current has rapidly become one of the fastest-growing accounting platforms in the country, partnering with more than 40 leading accounting firms across the United States. Today, our community includes over 2,000 professionals, 30+ offices nationwide, and a growing global workforce that supports clients around the world. Backed by Thrive Capital, Bessemer Venture Partners, and Springdale Industries, Current is investing heavily in technology, artificial intelligence, and workforce innovation to help modernize the profession. Our leadership team has a proven track record of building and scaling successful businesses, with prior ventures generating more than $3 billion in combined enterprise value.
We’re building something bigger than a traditional accounting firm: a platform where talented people can grow faster, learn more, and do more meaningful work. Whether you join Current, one of our partner firms, or our global team, you’ll be part of a community shaping the future of the profession.
At Current, everything starts with people. We believe that when you invest in talent through opportunity, development, and support, you unlock growth for individuals, firms, and clients alike. That’s why we’ve built a platform designed to give our people access to more: more learning, more collaboration, and more ways to grow their careers than any single firm could offer on its own.
Founded in 2023, Current has rapidly become one of the fastest-growing accounting platforms in the country, partnering with more than 40 leading accounting firms across the United States. Today, our community includes over 2,000 professionals, 30+ offices nationwide, and a growing global workforce that supports clients around the world. Backed by Thrive Capital, Bessemer Venture Partners, and Springdale Industries, Current is investing heavily in technology, artificial intelligence, and workforce innovation to help modernize the profession. Our leadership team has a proven track record of building and scaling successful businesses, with prior ventures generating more than $3 billion in combined enterprise value.
We’re building something bigger than a traditional accounting firm: a platform where talented people can grow faster, learn more, and do more meaningful work. Whether you join Current, one of our partner firms, or our global team, you’ll be part of a community shaping the future of the profession.
Office: Hilo office, in person
Primary Focus: Client reception, general office administration, and tax return processing support
Team Supported: Approximately 8 people
Accuity Advisors, LLC (“Accuity” or the “Firm”) is one of the largest public accounting and professional services firms in Hawaii, providing strategic consulting, audit, and tax expertise to businesses across a variety of industries. The Firm’s culture is inclusive, balanced, transparent, and collaborative, with a strong focus on providing employees with the tools, training, and support they need to excel.
The Receptionist / Administrative Assistant will serve as the first point of contact for clients and visitors at Accuity’s Hilo office. This role is responsible for greeting clients, handling phone calls, supporting day-to-day office administration for a team of approximately 8 people, and assisting with the administrative aspects of tax return processing.
This position requires strong client service skills, attention to detail, professionalism, and the ability to balance front-office responsibilities with administrative and tax processing deadlines. The role will also work with other administrative team members across the Firm to support consistent procedures and seamless service.
- Greet clients, visitors, and vendors in a professional, welcoming, and courteous manner.
- Answer and route incoming phone calls, take messages, and assist callers with general inquiries.
- Help ensure clients have a positive experience when visiting or contacting the Hilo office.
- Assist clients with administrative questions related to tax return processing, including e-filing steps when appropriate.
- Provide general administrative support to the Hilo office team, including scheduling, correspondence, document preparation, and coordination of office activities.
- Manage calendars and schedules as requested.
- Set up in-house or external meetings, including room reservations, calendar invitations, and food arrangements.
- Open, sort, and handle incoming mail for the office.
- Maintain paper and electronic files in accordance with Firm standards.
- Assist with office cleanup, maintenance efforts, and general organization of the office.
- Handle copying, scanning, faxing, filing, and other routine administrative projects.
- Provide administrative support for tax return processing, particularly during tax busy season.
- Assist with gathering, organizing, tracking, and processing tax return documents.
- Help coordinate client signatures, e-filing steps, delivery of completed returns, and related administrative follow-up.
- Support the tax team with accurate, timely, and complete processing of returns and related documents.
- Maintain confidentiality and accuracy when handling client tax information.
- Prepare, type, and proofread documents, including engagement letters, memos, reports, correspondence, and other client-facing materials.
- Prepare client engagement letters, billings, and correspondence as requested by partners, principals, managers, or other professionals.
- Assist with reports and analysis as requested to support tax engagements or office operations.
- Deposit checks and enter receipts into the practice management system.
- Assist with follow-up on outstanding receivables as requested.
- Prepare time and expense reports as needed.
- Support client billing and related administrative follow-up.
- Provide backup administrative support as needed.
- Assist with special projects, Firm initiatives, and other duties as assigned.
- Coordinate with other administrative personnel across the Firm to support consistent processes and procedures.
- Strong customer service, communication, and interpersonal skills.
- Professional appearance and demeanor appropriate for a leading professional services firm.
- Ability to interact with clients, team members, and professionals in a courteous and professional manner.
- Strong attention to detail and ability to produce accurate, complete work.
- Ability to multi-task and prioritize work to meet internal and external deadlines.
- Ability to work independently with minimal direction.
- Initiative to anticipate needs and develop solutions.
- Flexibility and ability to adapt quickly to changing priorities.
- Ability to work as part of a team and collaborate with administrative team members across the Firm.
- Strong ethical standards, confidentiality, and sound judgment when handling client and Firm information.
- Proficiency with Microsoft Word and Excel.
- Ability to learn and use Firm software, practice management systems, and tax processing tools.
- Strong written and oral communication skills.
- Strong grammar, punctuation, and proofreading skills.
- Comfortable working in a fast-paced client service environment.
- High school diploma or equivalent required.
- Associate degree or higher in business administration or a related field preferred, but not required.
- Previous administrative, receptionist, or professional office experience preferred, but not required.
- This position is based in the Hilo office.
- Overtime may be required as necessary to complete assignments, particularly during tax busy season.
The salary range for this role is $50,000 to $65,000. The final salary offer is contingent upon the candidate’s experience, qualifications, and market and business conditions.
In addition to competitive compensation and ongoing technical training, Accuity offers a comprehensive benefits package designed to support employees' health, financial well-being, professional growth, and work-life balance. Benefits include medical, dental, and vision coverage, a 401(k) plan with Firm contributions, life and disability insurance, responsible time off, a monthly wellness subsidy, fully sponsored life coaching services, and a variety of additional employee programs and perks.
The total rewards package at Current includes base salary and benefits.
Our salary ranges are competitive within the accounting industry and are updated regularly using the most reliable compensation survey data for our industry. New hire offers are made based on a candidate’s experience, expertise, geographic location, and internal pay equity relative to peers.
- Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)
- Company-Paid Life and Long-Term Disability Insurance
- Ancillary Benefits such as supplemental life insurance and short-term disability options
- Classic Safe Harbor 401(k) Plan with employer contributions
- Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning
We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or any other applicable legally protected characteristic.
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