In-Office Operations & Experience Coordinator

Liberty Home Guard; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Liberty Home Guard is seeking an Office Administrator to support day-to-day office operations, coordination across departments, and workplace organization. The role focuses on maintaining an efficient, productive, and positive office environment while assisting with administrative processes that keep the business running smoothly.

You will help manage scheduling, vendor coordination, onboarding logistics, and event support, while upholding confidentiality and professional communication with team

Qualifications

• Strong organizational and multitasking abilities to manage competing priorities.
• Excellent attention to detail and accuracy in administrative work.
• Professional verbal and written communication.
• Experience with Google Workspace and Microsoft Office.

Responsibilities

• Support day-to-day office operations across departments.
• Maintain office organization, inventory, and vendor coordination.
• Coordinate mail, deliveries, equipment, and facility requests.
• Enhance in-office experience with amenities and hospitality.
• Serve as contact for internal admin requests and onboarding support.
• Schedule meetings and manage conference rooms.
• Occasionally assist with events and company initiatives.
• Maintain records and administrative tracking.
• Communicate professionally with vendors and staff.
• Review workflows to improve efficiency.

Skills

Organizational skills

Multitasking

Attention to detail

Punctual & reliable

Professional communication

Interpersonal skills

Proactive problem-solving

Independent work

Team collaboration

Tools

Google Workspace

Microsoft Office

Job description

Liberty Home Guard is seeking an Office Administrator to support day-to-day office operations, coordination across departments, and workplace organization. The role focuses on maintaining an efficient, productive, and positive office environment while assisting with administrative processes that keep the business running smoothly.

You will help manage scheduling, vendor coordination, onboarding logistics, and event support, while upholding confidentiality and professional communication with team