Office Administrator

Liberty Home Guard; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Liberty Home Guard is seeking an Office Administrator to support day-to-day office operations, coordination across departments, and workplace organization. The role focuses on maintaining an efficient, productive, and positive office environment while assisting with administrative processes that keep the business running smoothly.

You will help manage scheduling, vendor coordination, onboarding logistics, and event support, while upholding confidentiality and professional communication with team

Qualifications

• Strong organizational and multitasking abilities to manage competing priorities.
• Excellent attention to detail and accuracy in administrative work.
• Professional verbal and written communication.
• Experience with Google Workspace and Microsoft Office.

Responsibilities

• Support day-to-day office operations across departments.
• Maintain office organization, inventory, and vendor coordination.
• Coordinate mail, deliveries, equipment, and facility requests.
• Enhance in-office experience with amenities and hospitality.
• Serve as contact for internal admin requests and onboarding support.
• Schedule meetings and manage conference rooms.
• Occasionally assist with events and company initiatives.
• Maintain records and administrative tracking.
• Communicate professionally with vendors and staff.
• Review workflows to improve efficiency.

Skills

Organizational skills

Multitasking

Attention to detail

Punctual & reliable

Professional communication

Interpersonal skills

Proactive problem-solving

Independent work

Team collaboration

Tools

Google Workspace

Microsoft Office

Job description

Liberty Home Guard is the country’s fastest-growing and best-rated home warranty provider. We are seeking a proactive, organized, and detail-oriented Office Administrator to join our dynamic team. This role is essential to supporting day-to-day office operations, administrative coordination, and workplace organization across departments. The Office Administrator will help ensure a productive, efficient, and positive office environment while assisting with operational and administrative processes that keep the business running smoothly.

Success in this role means maintaining an organized and well-supported workplace, ensuring operational needs are handled efficiently, and helping teams stay focused, prepared, and productive.

Your duties and responsibilities include but are not limited to the following:

• Support day-to-day office operations, ensuring workflows run efficiently and administrative needs are met across departments.
• Maintain office organization, including supply inventory, ordering, storage, and vendor coordination.
• Coordinate workplace logistics, including mail distribution, deliveries, office equipment, and facility-related requests.
• Ensure an exceptional in-office experience by managing workplace amenities, refreshments, cleanliness, and hospitality needs.
• Serve as a point of contact for internal administrative requests and assist employees with office-related support.
• Assist with scheduling meetings, coordinating conference rooms, and preparing office spaces for team or client meetings.
• Support onboarding logistics for new hires, including workspace setup, supplies, badges, and equipment coordination.
• Assist with organizing company events, team-building activities, office celebrations, and internal meetings.
• Coordinate team apparel, office materials, and company merchandise inventory as needed.
• Maintain organized records, documentation, and administrative tracking systems.
• Support cross-functional teams with administrative projects, data entry, and operational coordination.
• Communicate professionally with vendors, visitors, clients, and internal team members.
• Assist leadership and department managers with administrative tasks and special projects as needed.
• Monitor office needs proactively and identify opportunities to improve efficiency, organization, and workplace experience.
• Coordinate approvals, signatures, invoices, and other routine administrative workflows to ensure timely completion.
• Handle sensitive information with professionalism, discretion, and confidentiality.
• Maintain predictable and punctual attendance to ensure continuous operational support and team collaboration.

Requirements

• Strong organizational and multitasking skills with the ability to manage competing priorities effectively.
• Strong attention to detail and accuracy in administrative work and office coordination.
• Reliable, punctual, and highly accountable.
• Professional verbal and written communication skills.
• Strong interpersonal skills and a customer-service mindset.
• Comfortable working in a fast-paced environment and adapting to changing priorities.
• Proactive problem-solver with the ability to work independently and as part of a team.
• Proficiency with Google Workspace, Microsoft Office, and general office technology.
• Ability to interact professionally with employees, leadership, vendors, and visitors.
• Willingness to support both routine office responsibilities and broader operational initiatives.
• Demonstrated interest in growth opportunities within operations, administration, or people support functions.

Confidentiality

This role requires a high degree of professionalism, discretion, and trust. The individual in this role may have access to sensitive company, employee, or operational information and is expected to maintain strict confidentiality at all times. Unauthorized disclosure of confidential information may result in disciplinary action up to and including termination.

Availability & Flexibility

• This is a full-time, Monday-Friday position based in-office.
• Occasional flexibility outside standard business hours may be required to support office operations, company events, or urgent administrative needs.
• Any additional hours worked beyond the scheduled workweek will be compensated appropriately in accordance with company policy and applicable labor laws.