In-Office Office Manager — Chicago, Organized & Multitasker

Clearwater Analytics; Chicago, Northern (IL, KY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Clearwater Analytics is seeking an Office Manager for its Chicago, IL office. The role requires managing reception, administrative support, and day-to-day office operations 5 days a week in the office.

You will handle badge access, vendor relations, event coordination, and collaborate with finance on budgets and expenses. The ideal candidate has 4+ years in similar roles, excellent organizational and communication skills, and proficiency in Microsoft Office and office software.

Qualifications

• 4+ years of proven experience in Office Manager, Receptionist, or similar administrative role.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a welcoming demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Must be office based 5 days per week (Mon-Friday)

Responsibilities

• Reception Management: Manage reception to maintain a professional environment and oversee badge access for employees and visitors.
• Administrative Support: Prepare and distribute internal communications and reports.
• Office Operations: Oversee day-to-day office operations and manage supplies and vendor relationships.
• Procurement Management: Assist with budget tracking, expense reporting, and financial processes with the finance team.
• Team Collaboration: Be a point of contact for office inquiries and coordinate events and meetings.
• Facility Management: Monitor maintenance, ESG reporting, safety, and security procedures.
• ADDITIONAL RESPONSIBILITIES: Participate in special projects to improve office efficiency and employee satisfaction.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Clearwater Analytics is seeking an Office Manager for its Chicago, IL office. The role requires managing reception, administrative support, and day-to-day office operations 5 days a week in the office.

You will handle badge access, vendor relations, event coordination, and collaborate with finance on budgets and expenses. The ideal candidate has 4+ years in similar roles, excellent organizational and communication skills, and proficiency in Microsoft Office and office software.