Chicago Office Manager: Events, Travel & Admin Lead

ROCKWOOL International A/S; Chicago (IL); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Pay & benefits

401K match

Paid time off

Educational assistance

Wellness perks

PPE safety

Job summary

Rockfon in Chicago, IL seeks an Office Manager to support the HR team in-office. You will own the employee office experience, manage day-to-day operations, coordinate with vendors, travel, and events, and act as a front-desk liaison.

The role requires 2–5 years of experience as an Office Manager or Executive Assistant, strong MS Office skills, discretion with confidential information, and excellent time-management and communication abilities.

Qualifications

• 2–5 years of experience as an Office Manager or Executive Assistant
• Experience influencing others and utilizing internal networks to get things done
• Proficiency in Microsoft Office
• Ability to handle confidential information with discretion
• Self-driven and highly motivated
• Strong time-management and organizational skills
• Strong interpersonal and communication skills

Responsibilities

• Own the employee office workplace experience by providing support for all office-related needs from floor to ceiling
• Be a liaison to the management team in activities and tasks they need completed
• Oversee day-to-day office operations including supplies, devices, food & beverage programs, vehicles, and purchasing needs
• Coordinate with GSP and ensure orders are distributed to appropriate employees or departments
• Manage vendors and service providers including coordination, negotiations, and ongoing relationship management
• Serve as the primary BCD Travel Administrator and provide training and support on the travel platform
• Arrange international travel for employees and guests as needed
• Plan, coordinate, and execute internal and external events (holiday celebrations, picnics, meetings)
• Manage budgets, logistics, and event-related decisions
• Oversee front desk operations and reception
• Maintain conference rooms and equipment
• Coordinate office repairs and workspace changes
• Monitor office and event budgets and coordinate cost transfers
• Support new hires by preparing workspaces
• Support employee engagement and recognition programs
• Coordinate with HR on onboarding and employee programs
• Coordinate mail and deliveries
• Provide executive support by coordinating meetings and travel
• Contribute to special projects

Skills

Office management

Executive assistance

Microsoft Office

Confidentiality

Time management

Communication

Interpersonal skills

Self-motivation

Organization

Tools

Microsoft Office

Job description

Rockfon in Chicago, IL seeks an Office Manager to support the HR team in-office. You will own the employee office experience, manage day-to-day operations, coordinate with vendors, travel, and events, and act as a front-desk liaison.

The role requires 2–5 years of experience as an Office Manager or Executive Assistant, strong MS Office skills, discretion with confidential information, and excellent time-management and communication abilities.