Office Coordinator (Reception & Events)

Clarity Partners; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

Clarity Partners in Chicago, IL, is seeking an Office Coordinator for Reception & Events to support executives and office operations in a fully on-site setting. You will greet visitors, handle communications, coordinate meetings, and lead end-to-end event planning to enhance team morale and cross-functional collaboration.

The role requires 2+ years in front desk and event coordination, strong organization, and proficiency with MS Office and Smartsheet.

Qualifications

• 2+ years as receptionist/front desk in an office or IT consulting environment.
• 2+ years in event coordination and management.
• Excellent interpersonal and communication skills across all levels of the org.
• Outstanding organizational and time-management abilities with multiple priorities.
• Proficient with Microsoft Office and Smartsheet; comfortable with standard office equipment.

Responsibilities

• Greet visitors and manage mail; direct inquiries.
• Answer phone calls and emails; coordinate scheduling.
• Maintain clean, organized office space and stocked supplies.
• Manage calendars and book conference rooms; coordinate events.
• Support departments with clerical tasks and data entry.
• Plan and execute internal and external events to boost morale and collaboration.

Skills

Interpersonal skills

Communication

Organizational skills

Time management

Problem-solving

Flexibility

Education

High school diploma

Associate degree

Tools

Microsoft Office Suite

Smartsheet

Outlook

Job description

Voted one of Chicago’s Best Places to Work by the Chicago Tribune for the ninth year in a row, Clarity Partners is hiring!

Clarity Partners is seeking an Office Coordinator (Reception & Events) local to Chicago, IL. The Office Coordinator is energetic, thoughtful, and creative team player who will provide comprehensive support to executive and operational team members, as well as handle day-to-day office responsibilities. This role will report in a fully on-site setting.

Responsibilities

• Greet visitors and clients with a professional and friendly demeanor while handling incoming and outgoing mail and packages.
• Answer and direct phone calls, emails, and other inquiries.
• Maintain and manage the office area to ensure a clean, organized, and welcoming space.
• Ensure office supplies and kitchen are stocked and order necessary items when needed.
• Ensure office organization is well-kept and routinely checked.
• Assist with general office upkeep and any administrative tasks to support office operations.
• Schedule meetings and appointments for clients, team members, and executives.
• Coordinate conference room bookings and prepare meeting spaces.
• Manage office calendars and ensure timely and efficient scheduling of appointments and events.
• Provide clerical support to various departments as needed (filing, data entry, etc.).
• Conceptualize and execute engaging internal and external events that boost team morale, culture, and cross-functional collaboration.
• Lead end-to-end event planning for company gatherings, client events, and celebrations, managing creative vision, logistics, and flawless execution.

Requirements

• High school diploma or equivalent required; associate's degree or higher preferred.
• 2+ years of experience in a receptionist or front desk role, preferably in an office or IT consulting environment.
• 2+ years of experience in event coordination and management.
• Excellent interpersonal and communication skills, with the ability to build relationships at all levels of the organization.
• Exceptional organizational and time management skills, with the ability to handle multiple priorities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Smartsheet.
• Comfortable using office equipment (phones, fax, copier, etc.).
• Ability to maintain a professional demeanor and appearance at all times.
• Strong problem-solving skills and a proactive attitude.
• Flexibility to work periodic evening hours to support events, deadlines, or time-sensitive priorities.

Clarity is committed to fair and equitable compensation practices. For the Office Coordinator (Reception & Events), the base salary pay range is $60,000 - $75,000. The range represents a good faith estimate that Clarity reasonably expects to pay for this job at the time of posting. Compensation will depend upon an individual’s skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time.