Office Manager / Bookkeeper

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development opportunities

Job summary

Mack & Associates, Ltd. in Chicago seeks an Office Manager/Bookkeeper to own day-to-day accounting operations while supporting HR and admin functions.

The role balances hands-on finance tasks with cross-functional collaboration across leadership and operations in a growing professional services firm. The successful candidate will manage payroll, invoicing, reconciliations, and financial reporting, using QuickBooks and Excel, with discretion on sensitive employee matters; benefits include health

Qualifications

• 7–10 years of accounting or bookkeeping experience with increasing responsibility.
• Strong understanding of accounting fundamentals, financial reporting, and month-end closes.
• Experience with payroll and HR-related administration with discretion.
• Proficiency in Excel, QuickBooks, and related software; Bill.com a plus.

Responsibilities

• Oversee daily accounting activities including payroll, bookkeeping, invoices, and accounts payable.
• Maintain financial records in QuickBooks and perform reconciliations and reporting.
• Monitor funds such as deposits, wires, and reimbursements and support tax items.
• Prepare invoices, W-9s, receipts, and assist with external accounting partners.
• Manage health insurance administration and assist with policies and renewals.
• Coordinate onboarding/offboarding with the Office Coordinator and HR matters.
• Partner with leadership on priorities, projects, and process improvements.

Skills

Payroll management

Financial reporting

Reconciliations

Accounts payable

Month-end close

Tools

QuickBooks

Bill.com

Excel

Job description

A growing professional services organization in Chicago is seeking a detail-oriented Office Manager/Bookkeeper to join their team. This hands-on role offers a salary of $75,000–$95,000 dependent on experience and the opportunity to take ownership of day-to-day accounting operations while also supporting key employee and business functions. The position is ideal for someone who enjoys working across multiple areas of a business and wants to play an important role in keeping financial and operational processes organized and running smoothly. The successful candidate will be comfortable managing recurring accounting responsibilities, partnering with leadership, and handling sensitive employee-related matters with discretion. This is a highly visible opportunity for someone who is proactive, organized, and interested in making an impact within a growing organization. The company offers a competitive benefits package, including health insurance, paid time off, and professional development opportunities, along with a collaborative and entrepreneurial work environment.

Responsibilities of the Office Manager/Bookkeeper:

• Oversee daily accounting activities, including payroll, bookkeeping, invoice processing, credit card payments, and accounts payable.
• Maintain accurate financial records in QuickBooks, complete monthly bank and credit card reconciliations, and assist with financial reporting.
• Monitor incoming and outgoing funds, including commissions, deposits, wires, reimbursements, and other financial transactions.
• Prepare invoices, W-9s, receipts, and other financial documentation while assisting with tax-related items and outside accounting partners.
• Manage company health insurance administration and assist with business insurance policies, renewals, and related employee questions.
• Coordinate employee onboarding and offboarding alongside the Office Coordinator, including paperwork, benefits enrollment, system access, and personnel records.
• Partner with leadership on financial and operational priorities, special projects, process improvements, and initiatives that support the organization's continued growth.

Qualifications of the Office Manager/Bookkeeper:

• 7–10 years of experience in accounting, bookkeeping, or a related field with increasing levels of responsibility.
• Strong understanding of accounting fundamentals, financial reporting, reconciliations, accounts payable, accounts receivable, and month-end processes.
• Experience handling payroll and HR-related administration, with the ability to manage confidential employee information appropriately.
• Proficiency with Microsoft Excel, QuickBooks, and other accounting or financial software; experience with Bill.com is a plus.
• Highly organized and detail-oriented with the ability to manage recurring deadlines and multiple priorities without losing accuracy.
• Strong written and verbal communication skills with a proactive, collaborative, and solutions-oriented approach.
• Ability to work independently in a fast-paced, entrepreneurial environment; experience in real estate, professional services, or a small business setting is a plus.