In-Office Medical Scheduling Specialist

ExcelHealth Group LLC; Murfreesboro (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

ExcelHealth Group LLC is seeking a Scheduling Assistant — In Office to support daily clinic operations in a fast-paced, in-office environment. You will coordinate appointments, respond to patient inquiries with empathy, and collaborate with providers to maintain smooth daily operations.

The role requires strong communication, organization, and a detail-oriented mindset, with experience in medical or patient-facing settings preferred. In-office work only, no remote options.

Qualifications

• Experience in medical/optometry/patient-facing office settings preferred.
• Clear, courteous communication and a patient-first approach.
• Strong organization, attention to detail, and ability to manage multiple priorities.
• Comfort using scheduling software, electronic records, and standard office tools.
• Ability to remain calm, professional, and solution-oriented in a high-volume phone environment.
• Proactive mindset with strong problem-solving and accuracy.

Responsibilities

• Manage and coordinate patient appointments through high-volume phone communication.
• Respond to patient inquiries with professionalism, empathy, and excellent customer service.
• Confirm, schedule, and reschedule appointments to support efficient clinic flow.
• Maintain accurate patient information, appointment schedules, and related documentation.
• Partner with providers and clinical team members to keep daily operations running smoothly.
• Support patient intake, follow-up, and other administrative needs assigned.
• Confirm schedules with providers and clinical team members.

Skills

Communication skills

Organization

Detail-oriented

Patient-facing experience

Job description

ExcelHealth Group LLC is seeking a Scheduling Assistant — In Office to support daily clinic operations in a fast-paced, in-office environment. You will coordinate appointments, respond to patient inquiries with empathy, and collaborate with providers to maintain smooth daily operations.

The role requires strong communication, organization, and a detail-oriented mindset, with experience in medical or patient-facing settings preferred. In-office work only, no remote options.