In-Office HR Operations & Onboarding Specialist

TRAK Group; Monroe (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

TRAK Group in Monroe, Ohio is seeking an HR Administrator to provide administrative support across HR operations, onboarding, employee records, recruiting, and compliance. This role acts as a first point of contact for routine employee questions and partners with HR Generalists and Talent Acquisition to ensure a positive employee experience.

The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information while multitasking in a fast-paced environment.

Qualifications

• Associate degree in HR, Business Administration, or related field or 4+ years of relevant experience.
• Experience providing administrative support in a professional environment.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Ability to handle confidential employee and business information with discretion.
• Strong written and verbal communication; collaborative team player.

Responsibilities

• Serve as a first point of contact for routine employee questions and HR inquiries.
• Provide administrative support to HR Generalists and HR leadership.
• Assist with employee communications, announcements, and HR correspondence.
• Coordinate meetings, training sessions, and employee communication activities.
• Organize and support employee engagement and recognition programs.
• Enter, update, and maintain accurate employee information within HR systems.
• Conduct periodic audits of employee records to ensure accuracy and completeness.
• Support HR compliance audits, recordkeeping, and documentation requirements.
• Maintain organized and confidential personnel files and employee records.
• Prepare and process new hire paperwork and onboarding documentation.
• Coordinate new hire orientation materials, schedules, and onboarding logistics.
• Ensure required employment documentation is completed accurately and on time.
• Process employment verification requests and routine employee correspondence.
• Coordinate interviews between candidates and hiring managers. Manage candidate communications throughout the recruiting process.
• Partner with Talent Acquisition and HR teams on hiring events and recruiting initiatives.
• Prepare offer letters and pre-employment documentation.
• Track candidate pre-employment requirements, recruiting metrics, and hiring progress.
• Coordinate new hire start dates and ensure a smooth transition into onboarding.
• Identify opportunities to improve HR administrative processes and efficiency.

Skills

Administrative support

Organizational skills

Attention to detail

Written and verbal communication

Customer service

Discretion with confidential info

Education

Associate degree in HR/Business Admin

Bachelor’s degree preferred

Tools

HRIS

Applicant Tracking System (ATS)

Microsoft Office Suite

Job description

TRAK Group in Monroe, Ohio is seeking an HR Administrator to provide administrative support across HR operations, onboarding, employee records, recruiting, and compliance. This role acts as a first point of contact for routine employee questions and partners with HR Generalists and Talent Acquisition to ensure a positive employee experience.

The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information while multitasking in a fast-paced environment.