In-Office Front Desk & Admin Operations Specialist

Kobre & Kim LLP; Torch of Friendship (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Kobre & Kim LLP seeks an Administrative Assistant to support the Administrative Services team across offices. This role delivers proactive, reliable, and detailed office management, facilities, and executive support in a fast-paced, professional environment.

The candidate will handle reception, mail, vendors, travel, invoices, and CRM updates, working closely with Global Operations, Office Managers, and cross-functional teams.

Qualifications

• Minimum 2 years of administrative experience in a professional services, corporate or legal environment.
• Must have or agree to obtain a Notary Public license for the requisite jurisdiction.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Excellent organizational skills and the ability to manage multiple tasks and priorities.
• Ability to work on-site five days per week in a professional, on-site office environment.

Responsibilities

• Serve as first point of contact for visitors and employees, ensuring a professional welcoming experience.
• Maintain Reception Desk coverage and coordinate breaks with regional teams as needed.
• Manage mail, packages, and courier arrangements with attention to record-keeping.
• Coordinate meeting room setups and virtual platforms (e.g., Zoom) and assist with IT escalations.
• Process invoices and expense claims using Chrome River; support attorney admissions and travel arrangements.
• Support planning of BD meetings, client dinners, and firm-wide events; update CRM records.

Skills

Professional communication

Time management

Education

Notary Public license

Tools

Microsoft Office

Chrome River

Job description

Kobre & Kim LLP seeks an Administrative Assistant to support the Administrative Services team across offices. This role delivers proactive, reliable, and detailed office management, facilities, and executive support in a fast-paced, professional environment.

The candidate will handle reception, mail, vendors, travel, invoices, and CRM updates, working closely with Global Operations, Office Managers, and cross-functional teams.