Administrative Assistant

Kim & Serritella LLP; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Kim & Serritella LLP is seeking an experienced Administrative Assistant to support the firm's daily operations with discretion and professionalism. The role requires strong organization, attention to detail, and the ability to handle sensitive information while coordinating with attorneys, vendors, and clients.

You will manage general office tasks, scheduling, time entry and bookkeeping using Clio and QuickBooks, prepare documents, track expenses, and maintain confidential records.

Qualifications

• Bachelor's degree required; corporate environment experience a plus.
• Experience in a law firm or corporate setting preferred.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage filing, copying, scanning, mailing, and document control.
• Coordinate schedules, appointments, and meetings with reminders.
• Assist with time entry and bookkeeping using Clio and QuickBooks.
• Support legal activities and case management.
• Maintain records with retention and confidentiality.
• Draft and proofread emails and letters.
• Oversee office supplies and equipment; keep spaces neat.
• Prepare contracts, agreements and reports.
• Track office expenses and process payments.

Skills

Microsoft Office

Organizational skills

Multi-tasking

Communication skills

Team player

Tech-savvy

Education

Bachelor's degree

Tools

Clio

QuickBooks

Job description

Kim & Serritella LLP (K&S) is a law firm led by founders Hee-Jean Kim and James Serritella, bringing together experienced lawyers and legal professionals. The firm is dedicated to a clients-first approach that emphasizes strategic, effective, and ethical representation. K&S is committed to delivering high-quality legal services tailored to the needs of clients of all sizes. Team members collaborate to provide big-firm experience with personalized attention and service. The firm values professionalism, integrity, and strong client relationships in all aspects of its work.

Role Description:

K&S is seeking an experienced, highly organized and detail-oriented Administrative Assistant who is able to exercise discretion when handling sensitive information and who is a consummate professional whether working with other members of the firm, vendors or clients. As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our firm.

Core Duties:

• Perform general office tasks, including filing, photocopying, scanning, mailing and managing documents.
• Oversee and coordinate day-to-day administrative tasks, including managing schedules, appointments, and meetings as required, ensuring timely reminders and logistics.
• Assist with time entry and bookkeeping tasks using Clio and QuickBooks software.
• Opportunity to support legal activities, including preparation of legal documents, and case management.
• Maintain accurate and up-to-date records, ensuring adherence to retention and confidentiality requirements.
• Draft and proofread emails, letters, and other communications for accuracy and clarity, maintaining a professional and respectful tone.
• Monitor and maintain office supplies, equipment, and technology to facilitate efficient operations and ensure shared spaces are neat, organized, and presentable.
• Prepare and process office-related documentation, such as contracts, agreements, and reports.
• Track office expenses and be responsible for the timely payment of expenses.

Required Skills:

• Knowledge of Microsoft Office Suite.
• Familiarity and ease with technology.
• Excellent organizational skills.
• Ability to multi-task with attention to detail.
• Ability to work in a fast-paced environment with varying levels of urgency and deadlines.
• Ability to work with minimal supervision and a general can-do attitude.
• Excellent verbal communication and interpersonal skills.
• Ability to utilize computer skills including word processing, data entry, email correspondence, etc., with ease and accuracy.
• Ability to operate as a team player.
• A motivated and curious mind.

Qualifications:

• Bachelor's degree required.
• Experience working in a corporate environment with prior law firm experience a plus.

Commensurate with experience/$60,000 - $75,000