Global Office & Operations Coordinator

Kobre & Kim; Miami (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Kobre & Kim is seeking an Administrative Assistant to join our Global Operations and Administrative Services team in Miami. This on-site, full-time role supports front-of-house activities, facilities, travel, and vendor coordination across multiple teams.

The ideal candidate has at least 2 years of admin experience in professional services, holds or is open to obtaining a Notary Public license, and is highly organized with strong communication skills.

Qualifications

• Minimum 2 years of administrative experience in a professional services, corporate or legal environment.
• Must have or agree to obtain a Notary Public license for the requisite jurisdiction.
• Reliable and consistent attendance is essential.
• Collaborative and team-oriented, with a commitment to supporting both local and global colleagues.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• Self-motivated and detail-focused, with the ability to work independently and understand the broader impact of their work.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Comfortable working under pressure and meeting tight deadlines.
• Capable of resolving issues using sound judgment aligned with firm policies and regulations.
• Adaptable and able to collaborate across departments in a dynamic, fast-paced environment.
• Responsive to shifting demands and opportunities with a positive, flexible attitude.
• Professional and effective communicator with colleagues, vendors, and clients.

Responsibilities

• Act as the first point of contact for visitors and employees, ensuring a professional welcoming experience.
• Maintain reception coverage and coordinate breaks with the regional team as needed.
• Manage incoming calls and mail for accurate routing and distribution.
• Coordinate meeting room setups and ensure spaces are client ready.
• Support office events, facilities, and vendor coordination within budget.
• Assist with travel arrangements and logistics for attorneys and staff.
• Provide calendaring and scheduling support to client matter teams as needed.
• Maintain client contact information in the CRM (OnePlace).
• Serve as backup administrative support for the Executive Assistant as needed.
• Perform additional administrative duties to support the business.

Skills

Microsoft Office

Notary Public

Job description

Kobre & Kim is seeking an Administrative Assistant to join our Global Operations and Administrative Services team in Miami. This on-site, full-time role supports front-of-house activities, facilities, travel, and vendor coordination across multiple teams.

The ideal candidate has at least 2 years of admin experience in professional services, holds or is open to obtaining a Notary Public license, and is highly organized with strong communication skills.