In-Office Marketing Admin Support Specialist

Kimley-Horn; Fort Worth (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Retirement match

Health coverage

Time off

Student loan matching

Tuition reimbursement

New Parent Leave

Job summary

Kimley-Horn in Dallas/Fort Worth is seeking an Administrative Assistant to support the Marketing team in-office. The role emphasizes proactive organization and collaboration in a fast-paced environment.

You will assist with proposals, data management in Dynamics 365, travel planning, event support, and coordination of meetings and subconsultants. This position requires strong teamwork and a customer-focused attitude.

Qualifications

• Minimum of 2 years in a professional office.
• Proficiency in Word, Outlook, Excel, and PowerPoint.
• Detail-oriented with strong data accuracy.
• Excellent organizational and multitasking abilities.
• Experience with CRM systems (e.g., Dynamics 365, Salesforce).
• Able to adapt as processes evolve and learn new tools quickly.
• Capable of meeting tight deadlines with a positive, collaborative attitude.

Responsibilities

• Assist project managers and Marketing Coordinators on assignments such as gathering resume information and materials for proposals.
• Produce daily/weekly proposals, leave-behinds, reports, and related documents.
• Support conference and event planning efforts.
• Update Dynamics 365 and run reports or pull information for Marketing team insights.
• Prepare expense reports and book travel arrangements.
• Conduct research tasks to assist marketing managers/leaders.
• Print, bind, and organize large technical documents.
• Coordinate meals for events, rehearsals, presentations, and department luncheons.
• Gather information from subconsultants and assist with coordination.
• Coordinate conference rooms, staff calendars, and meetings.
• Arrange FedEx and courier deliveries as needed.
• Track and report recently won projects.
• Perform additional duties as assigned.

Skills

Microsoft Office

Detail orientation

Organizational skills

CRM familiarity

Team player

Fast-paced environment

Tools

Dynamics 365

Salesforce

Microsoft Excel

Job description

Kimley-Horn in Dallas/Fort Worth is seeking an Administrative Assistant to support the Marketing team in-office. The role emphasizes proactive organization and collaboration in a fast-paced environment.

You will assist with proposals, data management in Dynamics 365, travel planning, event support, and coordination of meetings and subconsultants. This position requires strong teamwork and a customer-focused attitude.