In-Office Front Desk & Admin Specialist

Apollon Wealth Management; Mount Air (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Chornyak & Associates, Ltd. seeks a Senior Administrative Associate to provide friendly, professional front-office support and coordinate communications for clients and staff. You will manage scheduling, mail, and office operations, serving as the first point of contact and assisting the tax team during busy seasons.

The role requires strong interpersonal skills, attention to detail, and the ability to multitask in a dynamic office environment.

Qualifications

• Proven front office/administrative support experience.
• Excellent interpersonal and communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with MS Office and basic admin software.
• Experience with client management and filing systems helpful.

Responsibilities

• Greet clients and visitors, answer phones, relay messages, and direct inquiries.
• Maintain reception and meeting room areas in a professional state.
• Open, sort, and distribute mail; process outgoing mail and deliveries.
• Log and file correspondence, checks, and client communications for records.
• Support tax season activities: organize documents and route to staff.
• Order office supplies and manage break room/coffee needs.
• Prepare client communications and coordinate calendars and newsletters.

Skills

Front desk operations

Customer service

Phone etiquette

Microsoft Office

Record-keeping

Confidential information handling

Multitasking

Written and verbal communication

Tools

Microsoft Office Suite

Job description

Chornyak & Associates, Ltd. seeks a Senior Administrative Associate to provide friendly, professional front-office support and coordinate communications for clients and staff. You will manage scheduling, mail, and office operations, serving as the first point of contact and assisting the tax team during busy seasons.

The role requires strong interpersonal skills, attention to detail, and the ability to multitask in a dynamic office environment.