In-Office CRE Admin & Transactions Coordinator

Lincoln Property Company through LinkedIn; El Segundo (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

Lincoln Property Company in El Segundo, CA is seeking an Administrative Assistant to support the CAS Advisory & Transactions Operations Lead with day-to-day invoicing, operations, and administrative oversight. This 100% in-office role requires professionalism and strong business insight.

Responsibilities include invoices, payment follow-up, database maintenance, deal-date tracking, and coordinating client communications with internal teams.

Qualifications

• 4-year degree preferred; 1–2+ years administrative experience may be accepted in lieu of a degree.
• Commercial real estate experience is an asset.
• Advanced MS Office (Word, Outlook, Excel, PowerPoint) skills.
• Superior organizational skills and meticulous attention to detail.
• Strong written and verbal communication with professional demeanor.

Responsibilities

• Manage the deal close-out process, including generating invoices and following up on payments with the accounting team.
• Help oversee the team’s transactions, tracking critical dates and updating clients and colleagues.
• Maintain databases to track prospects, opportunities, and internal revenue forecasts.
• Organize client files, manage distribution lists, and ensure data integrity across platforms.
• Communicate with internal and external contacts at all levels to maintain relationships.
• Interact with colleagues to strengthen team culture and resolve issues.
• Perform additional duties and oversee special projects as assigned.

Skills

Written communication

Verbal communication

Organizational skills

Attention to detail

Leadership potential

Strategic thinking

Education

4-year degree preferred

Tools

MS Office

Job description

Lincoln Property Company in El Segundo, CA is seeking an Administrative Assistant to support the CAS Advisory & Transactions Operations Lead with day-to-day invoicing, operations, and administrative oversight. This 100% in-office role requires professionalism and strong business insight.

Responsibilities include invoices, payment follow-up, database maintenance, deal-date tracking, and coordinating client communications with internal teams.